The Company

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

The Team and Job Summary

We are seeking an Administrative Analyst to join our Forensic Architecture and Engineering team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Forensic Architecture & Engineering team, whose responsibilities extend beyond those of a traditional Admin Analyst. The ideal person for this role will need to not only have a strong grasp of administrative responsibilities but also be flexible and a strategic thinker able to take on a variety of tasks.

Job Responsibilities

Administrative Support for Forensic Architecture & Engineering Staff

• Assist with setting up a new project, including determining whether initial information is sufficient and contacting clients to obtain needed information.
• Monitor and maintain project/assignment information in various computing systems, including following up with staff to obtain missing and needed information.
• Assist with project appointment scheduling such as site visits.
• Assist with project file organization.
• Assist with the completion of Health and Safety forms such as JHA (Job Hazzard Assessment) and monthly VIF (Vehicle Information Forms).
• Produce, compose, review, and edit memos, letters, minutes of meetings, spreadsheets, etc., with technical writing skills being a key asset.
• Provide general administrative support as needed.
• Operate and maintain all typical office equipment, coordinating service and troubleshooting.
• Order, receive, maintain, stock inventory and distribute office supplies.
• Maintain cleanliness and orderliness of the office and the kitchen.

Required Qualifications

• Previous experience in an administrative role; including data entry and data management.
• Previous experience within the insurance services and/or legal services industries.
• Ability to prioritize and/or multitask as needed.
• Ability to work in a fast-paced work environment.
• Excellent time management skills.
• Excellent written and verbal communication skills.
• Organized, accurate and detail-oriented, with a proven ability to meet deadlines and complete assigned tasks in a timely, professional manner.
• Team player – must work well with others, as part of a team
• Excellent grammar, spelling, and English skills; written and oral
• Microsoft Office required. Must be proficient in Excel, Word, Outlook, etc. and can embrace new technology.
• Demonstrable job stability.
• Able to attend at least two days per week, preferably three days, at the J.S.Held Etobicoke, Ontario office.

Preferred Qualifications

• College Degree preferred.

Physical and Mental Job Qualifications

• Prolonged periods of sitting at a desk and working on a computer.

We welcome applications from individuals with disabilities. If you are an individual with a disability and would like to request a reasonable adjustment in relation to any of the above, please email [email protected] and include “Applicant Adjustment” within the subject line with your request and contact information.

Some of the Benefits We Have Include

J.S. Held understands all of our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team's needs.

• Our flexible work environment allows employees to work remotely when needed
• Generous Annual Leave Policy
• Comprehensive Medical Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we're all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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