Accounts Receivable Coordinator

BLR Drafting & Design Inc. is a residential design and drafting firm located in historic downtown Fergus, Ontario. We design custom homes, cottages, and additions for homeowners and production housing for various builders. As a recent CWCC Employer of the Year, our mission is to create exceptional experiences from the design studio to the job site through valuable guidance, reliable services, and industry-leading trade-friendly drawings. For more information, please visit our website at https://www.blrdrafting.ca/.

We are looking for an experienced Accounts Receivable Coordinator to join us in a permanent, part-time role at our office in downtown Fergus. This role will report directly to the owner and be responsible for all accounts receivable activities for the organization.

Primary Duties/Responsibilities:

• Work with the Drafting & Design team to update project and time tracking applications.
• Prepare and submit invoices to clients.
• Maintain and update customer files and onboard new clients into accounting software.
• Receive electronic and physical payments and complete bank deposits.
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files and contact delinquent account holders to request payment.
• Create reports regarding the status of customer accounts.
• Submit and coordinate receipts, bills, and invoices with Accounts Payable.
• Other related duties as assigned.

Required Skills / Abilities:

• Strong QuickBooks experience, preferably with QBO
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficient in Outlook and Microsoft Office applications
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with staff and clients

Education & Experience:

• Minimum high school diploma required (diploma in Accounting preferred)
• At least 2 years of related experience.

Role Details:

• In-person at our downtown Fergus office
• Part-Time: Average 6 hours per week, however hours may fluctuate depending on business requirements. In an average week, work will be performed in two 3-hour shifts per week (ideally on Tuesday and Thursday, but some flexibility on days of the week is available). Given the dynamic requirements of this role, we are looking for a candidate who can offer flexibility in their availability.
• Hourly Wage: $22 per hour
• Expected Start Date: ASAP

We are committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request. This job posting is available in an accessible format upon request.

We thank all candidates for their interest; however, only those candidates selected for further screening will be contacted.