Kleinschmidt has an immediate opening for a full-time Proposal Assistant/Coordinator (depending upon qualifications) in any Kleinschmidt office in North America. Candidates must be located in either Nova Scotia or Ontario.

A successful Proposal Assistant / Coordinator is a creative, highly organized, self-motivated multi-tasker who provides firm-wide coordination of proposal and qualification packages and procurement process management while interfacing with professional staff from request for proposal (RFP) tracking through document preparation and finalization. The Proposal Assistant / Coordinator will also support the internal operations of the marketing department by developing and maintaining materials such as resumes, project data sheets, service profile sheets and creating proposal and marketing graphics.

Qualifications:

• Associate or Bachelor degree in Marketing, English, Communications or Journalism, Engineering or Sciences, or equivalent experience.
• 0-5 years of experience providing proposal coordination and marketing support in the Architectural Engineering and Construction (A/E/C) industry.
• Experience with federal government procurement process, i.e. SAM.gov preferred.
• Experience in general business/professional/office, knowledge of A/E/C industry and RFP process preferred.
• Proficient with MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe Creative Suite (specifically InDesign, Photoshop) preferred.
• Keen attention to detail and highly organized required.
• Excellent writing and proofreading skills.
• Ability to multi-task and handle multiple deadlines and assignments.
• Ability to handle quick turnaround requests in a fast-paced work environment with poise and maturity while balancing overlapping no-fail deadlines and changing priorities.
• Possess enthusiasm for and ability to initiate continuous process improvements.
• Passionate about professional growth and ongoing skill development.
• Must possess permanent authorization to work in the United States.

Discover Your Future at Kleinschmidt

At Kleinschmidt, we combine engineering expertise, regulatory know-how, and scientific skills to tackle the most challenging projects in renewable energy, water resources, and the natural environment. With over 50 years of experience, we stand out as one of North America's premier employee-owned consulting firms specializing in hydropower.

Our team thrives on passion and engagement, continuously pushing the boundaries of innovation and creativity. At Kleinschmidt, you'll find a vibrant community of professionals eager to share knowledge and help you achieve your career goals. We place technical excellence at the core of what we do, fostering an environment that prioritizes continuous learning and professional development. Join us and turn your potential into impactful solutions that define the future of our planet.

Our marketing, business development, and proposal processes are mature - meaning that you would not be stepping into a proposal production role. We have strong processes in place to ensure that we pursue high probability pursuits to maintain our strong win rates and capture rates.

Benefits

• Competitive salary
• Bonus program
• Comprehensive benefits package, including extended healthcare, dental, life and AD&D, and weekly indemnity insurance
• Registered Retirement Savings Plan (RRSP) and Deferred Profit-Sharing Plan (DPSP) with matching
• 10 holidays
• Paid time off
• Tuition assistance
• Employee ownership

Kleinschmidt is an Equal Opportunity and Affirmative Action employer. It is our company policy and culture to provide equal opportunity to all persons without regard to race, color, religion, sex, sexual orientation, gender status, disability status, national origin, veteran status, and all other dimensions of diversity.