Our client is looking to bring on a contract Project Administrator for a 9-month contract. This is a hybrid role, on-site 2-3 days per week in the downtown Toronto office. In this capacity the Project Administrator will support two technology executives through day-to-day administrative responsibilities, while providing support in the following areas:

Executive Support:

• Provide comprehensive administrative support to two technology executives, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate travel arrangements and prepare detailed itineraries.
• Assist in preparing presentations, reports, and documents as needed.
• Act as a liaison between executives and internal/external stakeholders.

Project Coordination:

• Track project timelines, milestones, and deliverables to ensure projects stay on schedule.
• Monitor project budgets, expenses, and resource allocations.
• Prepare and issue Purchase Orders (POs) for project-related expenses.
• Coordinate meetings and communications among project team members.
• Generate regular progress reports and updates for stakeholders.

Resource Management:

• Assist in resource allocation and tracking, including personnel, equipment, and materials.

• Maintain and update project documentation and repositories.
• Ensure documentation is organized, accessible, and up to date.
• Assist in the development and maintenance of project templates and processes.

Requirements:

• Bachelor's degree in information technology, Computer Science, or related field.
• Proven experience (2+ years) as a project administrator, preferably in an IT environment.
• Familiarity with project management methodologies and tools (e.g., Agile, Scrum, JIRA).
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented mindset with a focus on accuracy and quality.
• Ability to work effectively both independently and as part of a team.

Thank you for your interest.