Are you a master of organization, a champion of efficiency, and a pro at multitasking? Join our team as an Office Operation Manager and be the architect of seamless operations.

About Us:

At Simaril, we are not just providing support living services- we are a beacon of hope, embodying the essence of respecting, empowering, and uniting individuals in every interaction.

Simaril Inc. is a leading not-for-profit organization that provides compassionate support services to individuals with intellectual and developmental disabilities. Since our inception in 1987 as part of the Welcome Home program, we've championed the transition from institutional settings to thriving community living. Our person-centered approach ensures 24-hour tailored support for diverse needs, encompassing Autism Spectrum Disorder, FASD, mental health challenges, substance use issues, and behavioural and sensory difficulties. At Simaril, we cultivate an inclusive culture built on respect and dignity, valuing each individual's unique journey. Join us in our mission to empower and celebrate the resilience of those we serve, making a meaningful difference in their lives and communities.

Why you should Join us:

At Simaril Support Living, every day is an opportunity to make a difference in people's lives. At Simaril, we believe in the power of compassionate care and unwavering dedication to enhancing the quality of life for our residents. As part of our team, you'll provide essential support and assistance and be a source of joy, comfort, and companionship. We foster an environment of respect, collaboration, and continuous growth, where your talents are valued, and your contributions are celebrated. Join us in our mission to create meaningful connections and empower individuals to live their best lives. Together, let's make every moment count at Simaril Inc.

The people we Support:

We serve a remarkable community of individuals with diverse backgrounds and experiences. Since founding in 1987 as part of the Welcome Home program, we've been dedicated to supporting adults with intellectual disabilities as they transition from institutional settings to vibrant community living. We provide 24-hour support to individuals with Autism Spectrum Disorder, FASD, Mental Health challenges, problematic substance use, and behavioural and sensory challenges, ensuring each person receives the care, respect, and opportunities they deserve. We're committed to empowering individuals to thrive as valued members of their communities, celebrating their resilience and unique journeys every day.

Position Overview:

We seek a highly organized and dynamic individual to fill the Office Operations Manager role. The Office Operations Manager will play a crucial role in ensuring the efficient functioning of our organization by overseeing office operations, managing administrative tasks, and supporting various programs.

Responsibilities

Leadership:

• Professional representation of the organization through phone and in person contact with customers, suppliers, clients and staff.
• Demonstrates efficiency in office planning and implementing office systems, layouts and equipment procurement.
• Responsible to coordinate and appropriately delegate the needs of contractors, suppliers, people supported and staff.
• Demonstrate the organizations mission and values through modeling strong customer care presence and leadership.

Office Administration:

• Supervise front desk staff and provide coverage when needed.
• Engage leaders of the organization to managing incoming inquiries or tasks that relate to their area of expertise (resumes with HR, Petty Cash with Finance etc.).
• Appropriately process incident reports from houses to ensure proper record processing with all required entities.
• Manage the office equipment budget including ordering and coordinating the delivery of supplies to houses; including computer set up.
• Event and meeting coordination including developing agenda, invitations, minutes and coordinate food, and location, prizes/ticket purchases.
• Support Executive Director on facility related matters and needs.
• Perform reception duties and provide backup support, including answering calls, greeting visitors, managing mail, faxing, and stocking supplies.
• Van and vehicle management.

House Management/Licensing Permits:

• Handle licensing and occupancy applications for new locations.
• Coordinate permit applications, licensing reviews and related home inspections and prepare new locations for occupancy, including setting up leases, insurance, utilities, and life safety equipment.
• Identify and coordinate house maintenance needs, such as negotiating and receiving quotes from contractors for trades; coordinating trades and necessary equipment/tool purchases.
• Maintain and organize house and office licensing binders.
• Coordinate tasks including the deliveries of furniture, lawn care maintenance, rental equipment, furnace.

Financial:

• Receive and review office invoices for rental payments, submit rent/lease payments.
• Manage procurement and maintenance of house and office furniture, including ordering, replacement, and invoicing.
• Process reconciliation of petty cash; prepare cheques, process bill payments, bank deposits etc.

Education and Experience Requirements:

• Post-Secondary education or completed Office Administration course is considered an asset for this position.
• Minimum of 3 to 5 years of office work experience in various areas; experience in Community Service an asset.
• Additional job specific training may be required in some areas of administration.
• Must be eligible to work in Canada.

Simaril offers a generous benefits package that includes medical, dental, vision care, pension, and paid time off.

Hours and Working Conditions:

This is a full-time position with standard work hours centered around 8:30 a.m. to 4:30 p.m., Monday through Friday. To provide additional support outside these hours, you may be required to work some overtime hours with paid compensation.

This position will combine working in a fast-paced office and working in the field to provide ongoing support to the outreach team and the people supported.

How to Apply:

If you are passionate about making a difference and you share our commitment to respecting, empowering, and uniting individuals, we invite you to apply.

• Please submit a cover letter and resume demonstrating how you would excel in this role.
• We appreciate all applicants, but only those meeting or exceeding expectations for the role will be contacted.
• All communication relating to the process, including email correspondence and telephone conversations, may be used in assessing qualifications.

Application Deadline: May 10, 2024

Job Types: Permanent, Full-time

Simaril Inc. is an equal opportunity employer. We encourage individuals of all backgrounds to apply for this position.

Join us, and let's make an impact and difference in our community.