Reporting to the Senior Manager, HR & Total Rewards, the Payroll Specialist is responsible for the end-to-end processing of semi-monthly payroll for Lindt Canada’s corporate, field sales, and retail employees. The role ensures accuracy, compliance, and timely payroll execution while contributing to ongoing system improvements and operational efficiency.

Responsibilities

Payroll Processing

• Administer semi-monthly payroll processing including new hires, terminations, salary changes, and statutory entitlements
• Maintain and validate time and attendance records to ensure accuracy of hours and balances
• Oversee payroll reconciliations, adjustments, garnishments, and government remittances
• Process year-end activities including T4s and RL-1s in compliance with federal and provincial regulations
• Act as system administrator for Dayforce, managing configurations, troubleshooting issues, and maintaining employee records
• Support audits, compliance activities, and Workers' Compensation Board reporting
• Stay current with legislative changes and propose process improvements to enhance payroll accuracy and efficiency

HRIS Management

• Lead HRIS process enhancements and integration initiatives in partnership with IT, HR, Benefits, and Finance
• Conduct system testing, reporting, and ongoing optimization related to Dayforce
• Manage security administration and ensure system data integrity
• Address vacation calculation errors and support related employee inquiries

Reporting and Remittance

• Deliver payroll reports to Finance on a pay-period and monthly basis
• Ensure timely and accurate remittance of statutory payments including Employer Health Tax and Workers’ Compensation
• Complete year-end reconciliations for all legislative payroll requirements

Employee Support and Administration

• Serve as primary point of contact for payroll inquiries, including system access and registration assistance
• Develop and update payroll policies and procedures in line with evolving business needs

Qualifications

• Minimum 3 years of full-cycle payroll experience, including multi-provincial processing (Quebec experience preferred)
• Advanced knowledge of Dayforce HCM, including payroll, time and attendance, and system configuration
• Proficiency in Microsoft Excel (V-Lookups, Pivot Tables)
• Strong understanding of Canadian payroll regulations and year-end processing
• High attention to detail with excellent problem-solving and analytical skills
• Ability to work independently and collaboratively in a deadline-driven environment
• Exceptional interpersonal and communication skills
• Ability to manage confidential information with discretion
• Bilingual in English and French is considered an asset

Why Lindt Canada? Join our winning culture and become part of our team of passionate and dynamic individuals in our journey to become the leader in the Canadian chocolate market. Our environment characterizes personal commitment, drive, initiative and entrepreneurial spirit, working together as one team to reach outstanding results. We encourage, recognize and reward innovation, personal initiative, leadership and accountability throughout the organization. We are recognized as a Great Place to Work so come and grow your career with us, it’s a pretty sweet deal. To learn more about our winning culture, visit https://careers.lindtcanada.ca and or follow us on LinkedIn.

Lindt & Sprüngli is recognized as a leader in the market for premium quality chocolate, offering a large selection of products in more than 120 countries around the world. During more than 170 years of Lindt & Sprüngli's existence, it has become known as one of the most innovative and creative companies making premium chocolate, with 12 production sites in Europe and the USA, and distribution and sales companies on four continents.

We thank all those who have applied however, only selected candidates will be contacted. Lindt is committed to providing accommodations for people with disabilities. Accommodations are available upon request. Please contact our Human Resources department for more information.

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