Vehicle & Equipment Training Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life. The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Vehicle and Equipment Training Coordinator, you will be scheduling all vehicle and equipment training for Mobility operations, including recertifications, remedial training, equipment upgrades, and new staff onboarding. In this position, you will support multiple operational groups across 15 locations and 20 shifts and also support a variety of adult learning activities related to orientation, training rollouts, learning initiatives, and employee development. You will also maintain training records and supports compliance with training, CUPE 37 collective agreement, and MOU requirements. Primary duties include:

• Coordinate one-on-one vehicle and equipment training across Mobility operational groups by creating efficient training schedules, prioritizing requests, balancing operational readiness, trainer availability, vendor capacity, equipment constraints, employee release time, and shift requirements.
• Work with internal leaders, employees, Trainers, and vendors to clarify training needs, provide updates, resolve scheduling issues, manage expectations, and adjust training plans based on changing operational priorities.
• Input relevant course data into the LMS and use LMS information to create training gap reports that support leader decision-making.
• Track training activity by division, equipment type, employee qualification status, and training priority to support compliance and seasonal readiness goals.
• Develop and maintain training status tracking tools, dashboards, and summary reports that give leaders visibility into training progress, outstanding requests, queue status, employee training needs, and upcoming training priorities.
• Coordinate prerequisite, compliance-based, recertification, corrective, and seasonal training needs, including the rollout of updated training documentation and verification of employee training acknowledgements when operational, safety, or equipment-related issues are identified.

Qualifications

• A completed 2 year Diploma in Business Administration, Adult Learning, Event Management, or a related field and at least 3 years of related experience.
• Experience in an organizational effectiveness or learning and development role is required.
• Intermediate level of proficiency in Microsoft Office (Word, PowerPoint and Excel) is also required.
• Proficiency working with PeopleSoft Human Capital Management (HCM), Sum Total Learning Management System, SharePoint and Livelink would be considered an asset.
• Success in this position requires the following:
  • Customer service and communication skills.
  • Ability to work with people at all levels of the organization, solve problems both independently and as part of a larger team.
  • Strong organizational skills and attention to detail are essential.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Workstyle

• This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.

Position and Pay Information

• Business Unit: Mobility
• Union: CUPE Local 38
• Position Type: 1 Permanent
• Compensation: Pay Grade 8 $39.00 - 52.14 per hour
• Hours of work: Standard 35 hour work week.
• Days of work: This position works 6:00am - 2:30pm, 5-day work week with 1 day off in a 3 week cycle. With occasional on-call shifts based on operational needs.
• Location: 2808 Spiller Road SE
• Audience: Internal/External
• Apply By: October 27th, 2026
• Job ID: 315410