Administrative Coordinator, Learner Experience

Date Posted: 06/03/2026
Req ID: 48381
Faculty/Division: Temerty Faculty of Medicine
Department: Scarborough Academy of Medicine & Integrated Health
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00059270
Existing Vacancy: Yes

Description:

About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The University of Toronto Scarborough (UTSC) is a place of energy, enthusiasm and passion. The Scarborough Academy of Medicine and Integrated Health (SAMIH) at UTSC will be a hub for health professional education in the Eastern Greater Toronto Area. Working with regional hospitals and other clinical and community partners, SAMIH will be home to Temerty Faculty of Medicine's Physician Assistant (BScPA) program and be an additional site for distributed delivery of the MD and Physical Therapy programs. Sharing the building with Nurse Practitioner, Pharmacy and Clinical Psychology clinics, and housing the UTSC Undergraduate Health Sciences programs, this opportunity will be part of the Temerty Medicine team at SAMIH.
As Administrative Coordinator, Learner Experience, you will work closely with a core administrative team to support the Physician Assistant, Physical Therapy and MD Programs at SAMIH. You will draft and distribute communications, gather and analyze data for reporting, and leverage your strong analytical and problem-solving skills to ensure our learners, education leaders, and staff have the information and resources needed to make informed decisions and achieve their intended outcomes
Your responsibilities will include:

• Disseminating event and program-related information
• Coordinating the production and distribution of communication materials
• Coordinating drop-in appointments to ensure urgent situations are given priority
• Running queries to gather data and analyzing data for reporting purposes
• Troubleshooting technical issues and liaising with technical specialists to resolve end-user issues

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years' year administrative experience, preferably in a university or hospital setting
• Experience drafting, editing and preparing correspondence and communication materials
• Experience supporting committees and coordinating events
• Demonstrated experience maintaining databases, data querying and analysis, and report preparation
• Experience troubleshooting technical issues and providing resolutions for end users
• Advanced proficiency in Microsoft Office Suite (MS Excel), student information systems, learning and content management systems, survey tools, and virtual meeting platforms
• Excellent oral and written communication skills
• Professional demeanor and a demonstrated commitment to customer service
• Excellent interpersonal, organizational, and problem solving skills
• Good judgment, attention to detail and a high degree of accuracy
• Ability to learn and innovate, using technology
• Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

To be successful in this role you will be:

• Communicator
• Insightful
• Problem solver
• Procedural
• Team player

Closing Date: 06/12/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.