Business Support Administrator - Survey Branch

JOB DESCRIPTION
Join our team as a Business Support Administrator, supporting both CFM and Hughes Surveys operations. In this key customer-facing role, you will provide a broad range of administrative, financial, safety, and operational support while serving as a trusted resource for employees, leaders, customers, and vendors. If you are proactive, detail-oriented, and enjoy working in a collaborative, technical and safety-focused environment, we would love to hear from you! We seek a dedicated professional who can excel in a dynamic, fast-paced environment.
RESPONSIBILITIES

• Provide professional and responsive service as the first point of contact for visitors, employees, customers, and vendors at our office at 30 Thorne Avenue. Manage incoming calls, inquiries, and correspondence, directing requests to the appropriate teams.
• Lead end-to-end purchasing and financial support activities, including creating purchase orders, invoice processing, credit card reconciliations, work order administration, and departmental financial reporting.
• Customer billing administration including coordinating approvals, preparing purchase orders, maintaining payment records, and ensuring billing requirements are completed accurately.
• Coordinate weekly time entry and payroll adjustments, ensuring accurate and timely processing while maintaining confidentiality.
• Coordinate office administration activities, including document preparation, filing, and records management
• Shipping and receiving activities, courier coordination, inventory tracking, monthly inventory counts, and office supply replenishment.
• Arrange travel, including flights, accommodations, vehicle rentals, and expense report administration.
• Plan, coordinate, and provide administrative support for meetings, events, and team activities as required.

What's in it for You?

• Meaningful impact - Play a key role in ensuring the efficient operation of business, directly contributing to the success of our teams.
• Career growth - With CFM, you'll have opportunities for personal and professional development.
• Collaborative environment - Join a team where collaboration, efficiency, and attention to detail are highly valued.

QUALIFICATIONS

• College Diploma or University degree in Office/Business Administration or a related field.
• 1-3 years of experience in an administrative role, with a preference for manufacturing or industrial settings.
• Excellent time management, organization, and prioritization skills, enabling effective multitasking.
• Superior communication and interpersonal skills, including the ability to build positive relationships with diverse stakeholders.
• Ability to work independently, take initiative, and make informed decisions.
• Strong attention to detail, ensuring accuracy and high-quality work.
• Proficiency in Microsoft Office suite, particularly Excel, for data management and reporting.
• Knowledge of basic accounting principles and payroll processes is advantageous.
• Adaptability to work in a fast-paced, dynamic environment, managing changing priorities and deadlines.
• A positive, solution-oriented attitude and a strong commitment to continuous improvement.

Ready to "Build Your Career"?
At CFM, we value precision, organization, and teamwork. Join us as a Business Support Administrator and help drive our operational success. Apply now and start building your career with CFM!
ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.