Business Support Administrator - NDT Branch

JOB DESCRIPTION
We are seeking a detail-oriented and proactive Business Support Administrator to support our Non-Destructive Testing (NDT) team. In this key role, you will provide comprehensive administrative, financial, safety, and operational support while delivering exceptional service to both internal and external stakeholders.
If you excel at managing multiple priorities, take pride in producing accurate, high-quality work, and thrive in a fast-paced, safety-focused technical environment, we encourage you to apply.
RESPONSIBILITIES

• Lead end-to-end purchasing and financial support activities, including creating purchase orders, invoice processing, credit card reconciliations, work order administration, and departmental financial reporting.
• Customer billing administration including coordinating approvals, preparing purchase orders, maintaining payment records, and ensuring billing requirements are completed accurately.
• Coordinate weekly time entry and payroll adjustments, ensuring accurate and timely processing while maintaining confidentiality.
• Answer and triage inquiries and direct customers appropriately.
• Shipping and receiving activities to include coordinating courier services, tracking deliveries, maintaining inventory records, conducting monthly inventory counts, and ordering stock and consumable supplies.
• Arrange travel, including flights, accommodations, vehicle rentals, and expense report administration.
• Plan, coordinate, and provide administrative support for meetings, events, and team activities as required

QUALIFICATIONS

• College diploma in Office/Business Administration.
• 2-5 years of experience in an administrative role within a fast-paced environment.
• Strong time management, organizational, and communication skills, with the ability to effectively manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team in a fast-changing environment.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); comfortable with digital filing systems and basic data entry. JD Edwards software experience is an asset.

What's in it for You?

• Meaningful impact - Play a key role in ensuring the efficient operation of business, directly contributing to the success of our teams.
• Career growth - With CFM, you'll have opportunities for personal and professional development.
• Collaborative environment - Join a team where collaboration, efficiency, and attention to detail are highly valued.

Ready to "Build Your Career"?
At CFM, we value precision, organization, and teamwork. Join us as a Business Support Administrator and help drive our operational success. Apply now and start building your career with CFM!
ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.