JOB DESCRIPTION
The Associate Project Specialist will provide Program/Project coordination support to the Ship Repair Program team. In addition, they will perform duties that influence team initiatives such as creating program/project reports, supporting the maintenance of program/project logs, submitting/managing requests, maintaining and distributing correspondence with the customers and identifying/driving improvements related to Program/Project processes/practices. This role will involve interacting closely with internal and external stakeholders, including Canada.
RESPONSIBILITIES

• As process super-user. oversee upkeep of Ship Repair processes.
• Support the creation/maintenance of Program/Project reports.
• Identify, support and/or drive improvements to Program Services processes.
• Maintaining/publishing Organizational Charts in Microsoft Visio.
• Maintaining information/data and/or information/data management systems (e.g. Sharepoint, Azure DevOps).
• Collect data to create and maintain scheduled reports.
• Ensure delivery of contract documentation within the required timeline.
• Assist with general administration, when required (Planning/conducting meetings, developing documents / presentations, capturing meeting minutes, etc.).
• Processing of access requests (SAR), ITD Ticket Requests, Sharepoint/Teams, etc.
• Support Administrative Assistants with Project related tasks, as required.
• Take calls / messages as needed.
• Maintains and distributes incoming/outgoing correspondence as required.

QUALIFICATIONS

• High school diploma, certification or diploma required.
• 1-2 years of relevant work experience.
• Proficient to expert knowledge in Microsoft Office Suite (including Sharepoint, Visio, Excel, PowerPoint, Word, and Outlook).
• Microsoft Project, or similar project planning/management tool.
• Intermediate or advanced skills with Microsoft 365 Suite is considered an asset.
• Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).
ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.
By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.
At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.
We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.