JOB DESCRIPTION
The Human Resources Coordinator provides support to the Corporate Human Resources Team through coordinating and contributing to the delivery of Learning & Development, Process Management and Talent Management programming. The HR Coordinator is also responsible for providing a full range of administrative services for the Vice President Corporate Human Resources.
RESPONSIBILITIES
Coordination of activities for Corporate HR Programs:

• Producing / administration of live & virtual events
• Vendor/Facilitator support in coordinating activities and administrative items
• Support/facilitate assessments, surveys, and Teams site
• Scheduling of events and communications to internal and external partners including scheduling facilities, catering and materials.
• Building and maintaining budget and expense tracking

Coordination of HR materials, meetings and events, in addition to other activities determined as needed. May include but not limited to the creation of:

• Workbooks/activities
• Job aids and Work Instructions
• Process Maps
• Presentation Slide Decks

Support in the upkeep of various SharePoint Sites and Teams Channels:

• Ensure Learning & Development Information Sites and all Teams sites are kept up to date with clear communication around program details, events and posted training items.
• Coordinate with Specialist to align look and feel of Info site

Provide administrative services for the VP, Corporate HR:

• Maintaining an accurate, up to date calendar of meetings and commitments, responding to requests for meetings.
• Scheduling & Organizing meetings for the VP and department as requested.
• Planning and organizing travel arrangements; organizing, changing, rescheduling travel arrangements, both planned and unplanned, including air, hotels, car rentals and scheduling of meetings during trips.
• Management of receipts and submission of travel expenses

General Office Duties including but not limited to:

• Creating and receiving purchase orders
• Assist in approval and validation of invoices
• Ordering office supplies
• Arrange maintenance and service calls on printers
• Coordinating IT supplies/issues
• Preparing courier packages

QUALIFICATIONS

• Post-secondary education or equivalent in HR, business, industrial relations, or related field
• Minimum of 3 years of work experience required. Minimum of 1 year of work experience in Human Resources preferred
• HR certification (e.g., CHRP, SHRP, PHR, SPHR) would be an asset
• Experience managing small to medium projects and processes with limited oversight from supervisor.
• Customer focused with superior communication and interpersonal skills, including the ability to facilitate meetings with internal and external parties, in-person or virtually.
• Strong organizational skills demonstrating excellent attention to detail.
• Excellent time management and prioritization skills to manage several applicants while anticipating shifts in priorities.
• SharePoint knowledge is considered an asset
• Successful completion of post-secondary education is considered an asset.
• Strong Microsoft office skills including excel, PowerPoint and word
• Fluency in English is a requirement of this role. Ability to speak French and/or other languages considered an asset.

ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
Corporate
Want to be part of a team that supports a rapidly growing, diverse group of companies spanning multiple industries? Headquartered in Dieppe, New Brunswick, J.D. Irving Moncton-based companies have plants, terminals, operations, and sales offices throughout Canada and the United States. We are a dynamic, rapidly growing, and successful group with diverse interests.
We're proud to be part of the larger J.D. Irving group of c ompanies , a family-owned business whose commitment to quality products and services dates back to 1882.
The successful candidate will receive a competitive salary aligned with their skill, ability, and experience, along with a comprehensive package including:
· A dynamic, safe, and rewarding work environment
· Opportunities for growth and career advancement
· A flexible health and dental benefits package
· Life and disability insurance
· Enrollment in the company RRSP matching program
· Wellness benefits including an in-house gym and fitness and weight management reimbursement
· Employee Assistance Plan (EAP)