Executive Coordinator - ADM023523 Employment Type : Permanent Full-time Location(s) : SK-Rgna-Regina Ministry : 089 Immigration and Career Training Salary Range : $4,129- $5,371 Monthly Grade : MCP.02

The Ministry of Immigration and Career Training is an exciting workplace that recognizes and empowers its people, promotes learning and development and continuous improvement, and prioritizes service excellence for our clients. We offer dynamic and challenging work for talented individuals in an environment that supports innovation, creativity, and diversity.

The mission of the Ministry is to develop, attract, and retain a skilled workforce that supports investment and economic growth in Saskatchewan and helps residents realize their full potential. It takes great people working together as a team to make this happen. Our core values include providing exceptional customer service, treating others with respect, acting with integrity, upholding our commitment to excellence and innovation, and acting as one team. We demonstrate these values in our daily behaviours.

The Opportunity

The Ministry of Immigration and Career Training is seeking a well-organized, confident, and highly motivated administrative professional for the position of Executive Coordinator. Working in a complex environment that requires multi-tasking, confidentiality, and juggling shifting priorities, you will deliver administrative and office management support. Your diplomacy, tact, and ability to lead, guide, coach, advise, and encourage co-workers are key to success in this rewarding position.

This position offers the chance to join an exciting ministry, supporting two growing branches. The successful candidate will join a team of administrative professionals who work together to support the ministry's executive management team. The ministry's one-team approach to administrative support means that the successful candidate will have experienced and supportive colleagues, as well as opportunities to learn and grow.

In support of the Executive Director, the successful candidate will:

• Lead the administration of human resource processes, electronic and paper file management, scheduling and logistics of branch and Executive Director activities and budget and forecast monitoring;
• Act as a liaison between the Executive Directors' offices and the Executive Management team, the Minister's Office, as well as Ministry staff to disseminate information, clarify instructions and follow up on matters pertaining to referrals, inquiries, and meetings, while ensuring timelines are met;
• Review, prioritize, direct and coordinate requests and follow up as necessary, while ensuring confidentiality, consistency, and accuracy;
• Work with others within the Ministry and across the provincial and federal governments to coordinate activities, balance multiple priorities, and provide timely and accurate information; and
• Provide guidance to staff across the Ministry and create cross-team collaboration for organizational effectiveness.

Success in this role demands:

• Clear and concise communication, both verbally and in writing, with senior officials, internal and external clients, and colleagues to obtain and provide information and explain policies and procedures;
• Advanced computer skills to accurately create, format, proofread and edit clear and presentable documents such as tables, forms, presentations, and briefing notes;
• Proactive problem solving and identification of creative solutions;
• A trustworthy and diplomatic professional who earns and sustains trust, respect, and confidence of staff at all levels of the Ministry;
• An energetic team player whom tactfully and respectfully supports colleagues to promote a positive work environment; and
• Consistent demonstration of the Government of Saskatchewan's Commitment to Excellence including the values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

Typically, the knowledge and experience required to achieve the above is obtained through a combination of formal education in business or office administration as well as significant work experience in a senior administrative position.

What We Offer:

• Dynamic, challenging work for talented individuals;
• A competitive salary with a comprehensive benefits package including pension;
• Vacation, earned days off (EDO), and other types of leave;
• Inclusive work environments;
• Professional development opportunities; and
• Support for work-life balance.

We are committed to workplace diversity Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks Number of Openings : 3 Closing Date : Mar 5, 2024, 11:59:00 PM

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