Job Type: Employee

Duration in Months (for fixed-term jobs): 24

Job Family: Human Resources Operations

# of Open Positions: 1

Faculty/Service - Department: Payroll Operations

Campus: Main Campus

Union Affiliation: N/A

Date Posted: April 15, 2024

Closing Date: April 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: Non-Union Grade NC5 - 35 hrs

Salary Range: $61,802.00 - $75,234.00

About Human Resources

Our Human Resources team is recognized for its collaboration and service excellence. Through the development of strategic partnerships, our dynamic team supports uOttawa's vision and strategic plan by creating and delivering high-quality, innovative, and client-centered HR programs and services. Our focus is to attract, develop, retain, and inspire a talented, diverse, healthy, and engaged workforce. If you want to be part of an impactful team, work in a rewarding and enriching environment and have an innovative mindset, our HR team is the place where you belong!

*This position may be eligible for a telework arrangement.

Position Purpose

Reporting to the Manager, Payroll and InfoHR, serves as an expert to whom internal and external clients can refer when they have questions about pay and employment eligibility requirements. Ensures that external clients (non-residents) comply with Immigration, Refugees and Citizenship Canada requirements and provides explanations to ensure they understand the regulations. Processes certain payroll correction requests submitted by faculties and services. Checks and processes certain requests submitted by various government organizations to ensure the accuracy of the information requested. Analyses and reviews payroll reports as part of pay processing to find and correct errors. Provides high-quality services to internal and external clients as the first point of contact of the compensation sector by explaining the policies, regulations and procedures that apply to compensation and collective agreements.

In this role, your responsibilities will include:

1. Customer service: Provides comprehensive service to all University of Ottawa employees by working closely with faculties and services, as well as HR and payroll employees, to ensure that activities related to staff transfers and hiring run smoothly. Supports the information officer at the customer service counter in solving more complex, pay-related issues in order to provide high-quality service to employees who report in person.
2. Information management: Analyzes and processes the personal, confidential information of University employees. Detects anomalies in the data, and follows up with those responsible, to keep the various HR databases and information systems updated. Checks the information submitted or produced by the faculties and services, and follows up as required to maintain the quality of the information received. Assists in updating the system by conducting tests according to the established plan, and adds new scenarios to this plan as needed.
3. Project administration: Manages all phases of the University Health Insurance Plan (UHIP) process, and maintains the related databases to ensure the integrity of the data during daily operations and when producing reports.
4. Electronic correspondence: Manages the customer feedback management system and acts as the resource person within the HR team for questions on using this system. Registers all interactions with clients in the system to ensure that the necessary follow-up is conducted and that statistical reports are produced to improve customer service.
5. Management of online communications: Updates information about the payroll sector and InfoHR on the website.

What you will bring:

Knowledge of payroll administration and customer service normally acquired through a post-secondary program or relevant experience. Certification by the Canadian Payroll Association as a Payroll Compliance Practitioner (PCP) is an asset.

In-depth knowledge of an integrated payroll system

In-depth knowledge of federal and provincial laws, employment standards, immigration requirements, and other regulations related to payroll and compensation

At least three years' experience working in a complex payroll environment in a large, preferably unionized, organization

Experience in analyzing, interpreting and implementing policies and procedures

Knowledge of accepted HR principles and management practices

Knowledge of work in various aspects of HR

Knowledge of policies, rules, and legislation that relate to HR, collective agreements, and immigration laws, combined with the ability to explain and apply them

Experience in using HR management systems and customer feedback management software

Experience in preparing, analyzing and interpreting reports

Knowledge of computer systems, including expert skills in Excel and knowledge of other software such as Windows, word processors, spreadsheets, presentation software, databases, email and Internet browsers

Organizational skill and attention to detail

Self-reliance and good judgment

Bilingualism – French and English (spoken and written)

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

#J-18808-Ljbffr