START DATE: As soon as possible

Closing date for applications:

Position Title: Staff Development Coordinator

Department: Secretary Treasurer

Reports To: Accounting Manager

Union Status: CUPE 5121

Location: Administration Office

Hours: Regular Full-Time

Annual Salary Range: $56,985 - $72,390 depending on qualifications

Language Requirement: English

Job Description Reviewed: April 3, 2024

Purpose of Position

A valued member of the Secretary Treasurer's Department, the Staff Development Coordinator is an integrated position acting both as an extension of the financial and fiscal management resources of the Secretary Treasurer's Department, as well as being the primary support lead and support consultant for all school level administrators as it relates to financial administrative duties and other operational tasks. This includes acting as the primary contact for schools seeking out training, or accounting or administrative support on school related applications, accounting policy, transaction treatment, as well as providing uniform and continued update training where necessary on required reporting.

Key Responsibilities

Duties include, but are not limited to, the following:

· Ensures that school office staff (secretaries, assistants, Principals, Vice Principals) are trained in the current and evolving financial or administrative systems being used by schools for various accounting or operational activities (such as Permission Click, Mayet, Edsby, etc.).

· Participates in the development of and training on consistent uniform administrative processes.

· Creates or maintains training related materials and is the subject matter expert on applications used by schools in order to support their continued operations.

· Assists the Secretary Treasurer's Department by being the lead on answering questions or directing school level administrators on monthly accounting duties, reporting, or procedure and policy communication, and assessing on a continuous basis, school performance in these areas.

· Review's individual school accounting practices and supports changes which improve the accuracy, consistency, and reliability of the financial information utilizing the divisional ERP system.

· Provides technical training on Pembina Trails administrative management practices and control procedures on an as needed basis either in person, or by Teams to school designated administrators.

· Provides support and training for operational functions performed by school administrators such as student information system related data entry.

· Delivers either group or individual instruction and training covering a range of technical and operational requirements as a function of onboarding new school level administrators.

· Assesses training materials on a regular basis to ensure they remain current and address needs.

· Performs other duties as may be assigned to support the efficient operation of the Department and the school facilities.

Skills and Qualifications

Skill and Knowledge – Required:

· One of the following streams of education and training will sustain this role:

o Bachelor of Commerce or Bachelor of Business Administration degree, with a major in Accounting or;

o College diploma or certificate in Business Administration, Accounting, IT Accounting computer systems or;

o Early stages of the Certified Public Accounting (CPA) program or;

o Any suitable combination of training and experience that can be demonstrated to fulfill duty requirements may be considered.

· Proficiency with Microsoft Office Products (Word, Excel, Outlook).

· Understanding of Enterprise Resource Planning (ERP) systems.

· Good understanding of accounting and bookkeeping functions.

· Strong attention to detail.

· Strong organizational and time management skills, with ability to work under pressure, multi-task and prioritize.

· Well-developed problem-solving skills.

· Strong interpersonal and communication skills with the ability to work effectively with a wide range of employees with various skill levels.

· Excellent customer service skills with the ability to deal with complaints and concerns effectively.

· Ability to work both independently and in a team environment.

Conditions of Employment

· Police Information Check

· Child Abuse Registry Check

· Completion of Commit to Kids or Respect in Schools training

· Completion of New Employee Safety Orientation

Working Conditions & Physical Demands

· Work is in an office environment.

· May require long periods at a desk, and time in front of a computer.

· Travels to the various school locations when needed.

· Class 5 Drivers License and reliable vehicle.

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