POSITION: Office Manager / Contracts Administrator

Responsible for coordinating office operations, procedures & resources to facilitate operational effectiveness and efficiency.

Office Manager Duties include:

• assign and monitor clerical, administrative and reception responsibilities and tasks among office staff
• allocate available resources to enable successful task performance
• co-ordinate office staff activities, including A/P, A/R, Collections and Payroll, to ensure maximum efficiency
• evaluate & manage staff performance, internal staff relations, coach, mentor and discipline office staff
• recruit and select office staff, orientation and training of new personnel
• backup & support for A/P and A/R and Payroll
• design, implement and oversee adherence to office policies and procedures
• implement procedural and policy changes to improve operational efficiency
• liaise with Information Technology support and oversee implementation, maintenance and distribution of Information Technology requirements and resources
• handle customer inquiries and complaints
• maintain a safe and secure working environment

Contracts Admin Duties include:

· assist with preparation of tender documents and ensure timely submissions

· assist with contract document preparation and submission

• maintain contract / project files
• follow up with clients on outstanding contract payments, collections duties
• reconcile subcontractor invoices and authorize payments

Education and Experience

· business administration or related degree or diploma, equivalencies will be considered

· 5 years administrative and supervisory experience

· knowledge of accounting, data and administrative management practices and procedures

· knowledge of human resources management practices and procedures

· knowledge of business and management principles

· proficient with Microsoft Office 365 Word, Excel and accounting software such as Sage 50 or Jonas

· excellent communication, coaching, teamwork and collaboration skills

· problem analysis and assessment and decision making

· excellent planning, organizing skills and work and time management

· attention to detail and high level of accuracy

· delegation of authority and responsibility

· information gathering and monitoring

Salary range $83,000 - $125,000 DOE, 3 Weeks Vacation, Fuel Allowance, Company Matching Group RRSP, Health/Dental and Disability Benefits Package available - after 3 month probationary period. Hours of work 8:00am to 5:00pm Monday - Friday (some weekend & overtime will be required, some travel may be required). Please submit resumes to [email protected]. We thank all applicants for their interest, but will only be contacting individuals selected for an interview.

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Rowe's Group Of Companies in Hay River, Northwest Territories, Canada

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