Part Time position: 7- 10 hours/week with opportunity for additional hours

Contract:

Reporting directly to the Executive Director, the Accounting Assistant will provide administrative support to an inter-disciplinary team and the Board of Directors of the Aphasia Centre of Ottawa (ACO).

The incumbent must demonstrate competencies in the following areas of core responsibilities:

Accounts Receivable

• Maintain and update Accounts Receivable data in Sage Accounting
• Produce and verify monthly statements.
• Follow up on outstanding invoices for payments.
• Maintain and update A/R data.
• Process payments from clients (cheques and electronic transfers).
• Reconcile record of on-line credit card payments with bank deposits
• Manage and respond to clients' inquiries regarding their invoices
• Produce summary statements for clients at year end.

Maintain day to day accounting operations

• Reconcile bank records to Centre's General Ledger, correcting entries as necessary.
• Make bank deposits, as required.
• Prepare and process various event transactions e.g. fundraising events, public awareness campaigns
• Reconcile donations to ACO made via CanadaHelps, United Way and other agencies with ACO bank record.
• Input record of donations made directly to ACO into the CanadHelps Donor Management System.

Other duties

• Provide administrative support to staff.
• Assist Executive Director in preparing monthly and quarterly reports.
• As directed by E.D. and as permitted by time constrains, perform other assigned duties
• Protect confidentiality of all personal information

Qualifications:

Education:

• A combination of education & experience may be considered as equivalency.

Experience:

• 1 year of experience in accounting and bookkeeping
• Experience in use of Sage accounting software/equivalent e.g. QuickBooks
• Proficiency in use of Excel, MS Word, Outlook
• Experience in customer service
• Knowledge of a client database/information system

Language Requirements:

• Writing skills in English

Personal Suitability:

• Willing and able to learn essential skills to support communication with persons with aphasia.
• Appreciation of the vulnerability of clients and need to exercise initiative, tact, judgment, and discretion in upholding the Centre's philosophy of care.
• Maintain confidentiality.
• Detail oriented, reliable, accountable, accurate
• Excellent time management and organizational skills.
• Capacity to work both independently and in a small team environment.
• Current Vulnerable Sector check

Other Assets:

• Ability to communicate in other languages.
• CPR and Basic First Aid certification

The Aphasia Centre of Ottawa follows a practice of non-discrimination, diversity and inclusion. We wish to thank all applicants for their interest, however, only those selected for an interview will be contacted.

START DATE: 18/09/2023

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