WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Facilities Administrator who will be integral to creating a great first impression for our staff and visitors.

As a Facilities Administrator you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.

Your administrative abilities will be demonstrable through your high proficiency in using Excel to accurately capture sensitive data and help to develop user-friendly information databases for a number of key uses.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada's leading Engineering firms.

Why Choose WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging .
• Our Flexible Work Policy – We recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - We are proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain. WSP is the fabric of Canada.
• Outstanding career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying newthings.
• WSP embraces a culture of exceptional collaboration with colleagues who are distinguished both by their skills  and by the humility they show in their important work. Come find out for yourself what it's like to be a part of our journey.

We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

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A day in the life:

· Provide administrative tracking for all Vendors and Landlords in your region;

· Coordinate the project administrative processes and maintain accurate project documentation files in a timely manner;

· Work with Office Reps to assist with vendor management and vendor replacement where needed;

· Confirm contact information of vendors and manage online database of collected information;

· Act as Facilities coordinator delegate for liaison with building management to communicate day to day issues that arise, e.g. elevators down, fire drill etc;

· Manage actions assigned on security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles;

· Assist the facilities manager in monitoring and managing costs to meet budget;

· Assist and oversee mail /courier operations on site if there is no mailroom technician.

· Greet and direct clients and visitors in a cordial and professional manner;

· Answer phone calls, and respond to inquiries;

· Provide general administrative and clerical support, as required; and

· Support ad-hoc requests for assistance from the facilities management team.

What you'll bring to WSP:

· 3 years of experience in administration;

· Excellent communication skills in both oral and written;

· Your physical attendance is required at the office during weekdays;

· Completed High School Diploma;

· Proficiency in financial analysis & budgeting

· Demonstrable administrative capabilities related to Excel (Pivot Tables, V-Lookup etc.);

· Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint;

· Positive attitude and a desire to succeed in a Corporate environment is essential;

· Completion of a post-secondary Diploma related to Office Administration is desirable.

Key personal attributes*:  Is organized and proactive. Approachable, dependable. Works well under pressure and juggling multiple priorities. Lives the company vision and values. Presents professional image. Manages self under pressure. Adopts "Best for WSP" approach in day-to-day activities.

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