Job #2024-22: Administrative Assistant, Legislative Services (Part-Time)

Job ID#: 2024-22

Job Title: Administrative Assistant, Legislative Services

Date Posted: April 26, 2024

Closing Date: May 13, 2024

Job Type: Permanent Part-Time

Wage: $28.18 per hour

Hours of Work: Normal hours of work are twenty-four (24) hours per week, usually Monday through Friday. Shift schedules will vary, with start and end times usually between the hours of 8:30 a.m. to 4:30 p.m. Flexibility in scheduling is necessary with the requirement to attend functions outside of normal work hours as needed/ there may also be the occasional requirement to change shifts to work evenings or weekends to accommodate high volume periods, or to work extra hours as needed.

Location: on-site

Looking for a part-time job? Why not consider working for the Town of Collingwood! Working for the Town can be a fun and rewarding experience with opportunities to grow both personally and professionally, gaining valuable skills and work experience.

Reporting to the Manager of Accountability, Procurement and Risk Management, the Administrative Assistant, Legislative Services provides support to both the Accountability, Procurement & Risk Management and the Legislative Services Divisions. Accountability, Procurement & Risk Management division responsibilities include but are not limited to assisting with calendar management, drafting of various documents, assist in the administration of the lobbyist registry program, administration of claims, and the ordering of supplies. Legislative Services division responsibilities include but are not limited to assisting with vital statistics, assist in the preparation of marriage ceremonies, respond to general enquires received within Legislative Services, updating information provided on the municipal website, assist with filing and indexing of corporate records, ordering of office supplies, and assist with the municipal election as required. The position also provides Police Service Board administrative support to the Staff Resource including but not limited to assistance with research and policy development, Board compliance objectives, meeting preparation and follow-up, training and conference coordination. The main duties and responsibilities of the position are in the areas of Accountability, Procurement & Risk Management functions, Legislative Services functions, and Police Services Board support.

The preferred candidate possesses the following:

Knowledge, Skills, and Experience:

• Post-Secondary education, including business, office administration and computer courses.
• Two (2) years of related administration experience, preferably in a municipal environment.
• Demonstrated knowledge of local government functions/responsibilities, and procurement processes.
• Excellent administrative skills including, communication, organizational, time management, analytical, problem-solving, research, report and policy writing, minute taking and public relations skills, together with the ability to use tact and discretion and to deal courteously and effectively with the public and fellow staff members.
• Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines, exercise discretion and good judgment particularly when handling highly confidential/sensitive information. Possess a high level of initiative and personal integrity.
• Thorough working knowledge of Windows and Microsoft Office applications, database management and office equipment. Knowledge of TOMRMS an asset.
• Possess a current Criminal Record & Judicial Matters Check (Level 2) with results satisfactory to the employer, and a valid standard first aid & CPR/AED Level C certification (or willing to obtain).

We welcome you to submit your application for consideration and be part of the Town of Collingwood to [email protected] quoting the Job # listed above. In the event you require an alternate method of submitting your application, please contact the Town of Collingwood Customer Service team by calling 705-445-1030. For more information on this position, please review the attached job description below.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted. Applicant Information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used only for candidate selection. As an equal opportunity employer, The Town of Collingwood abides by all current legislation relating to individuals' rights to employment under the Human Rights Code and Accessibility Standards.

The Town of Collingwood is committed to making our interview process fully accessible for people of all abilities. Accommodations will be provided upon request, to support candidates' participation in all aspects of the recruitment process. If you are selected for an interview, please let us know if you require an accessibility accommodation.

#J-18808-Ljbffr