Administrative Office Coordinator Full-time, permanent position On-site - Mississauga, ON Assists in the completion of customer lab tenders in both English and French. Monitors Canadian tender websites and downloads tender documents in a timely manner. Provides administrative support to North America's sales & marketing leadership including Director of Sales & Marketing and Director of Sales Answers incoming telephone calls, determines purpose of callers, and routes calls to appropriate personnel. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Arranges customer visits to the office with SCL field sales including but not limited to travel logistics, office preparation, meals, etc Negotiates pricing, maintains appropriate stock levels, orders, receives, and maintains office supplies including kitchen supplies, packing materials, business cards, and marketing literature for field sales. Coordinates the maintenance and supplies for demo analyzers and reagents on site. This includes coordination and planning with Sales, Field Service Engineering, and Supply Chain/Sales Administration to ensure demo units are in good working order; and ensure critical reagents are kept with good dating in the office. Maintains office equipment. Responsible for facilities management. Coding and approval for invoices for accounting purposes. Provides clerical assistance with Tenders. Special projects as assigned. Performs other clerical duties such as filing, copying, and scanning as necessary. To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software; PowerPoint and Word Processing software. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to deal with problems involving several concrete variables in standardized situations. Ability to write and speak fluent English and French. We can help We believe strongly in making the world a better place through work, which is why we're a certified B Corporation and donate 10% of our profits to charity. We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.