Administrative and Project Coordinator (Job # 2024-048-IE) Community Services Status: Full Time, Temporary (up to 18 months) Scheduled Hours/Shifts: 35 hours per week Flexible Working Arrangements: Yes Working for the Town of Stouffville means being a part of a tight-knit workforce, where we foster a sense of belonging. The Town is dedicated to supporting employees by offering competitive wages, opportunity to participate in OMERS pension plan, flexible schedules, complementary gym membership and access to our employee discount program. This dynamic and exciting role is integral to the successful operation of the Community Services Commission. The Administrative and Project Coordinator is the main liaison between the Commissioner of Community Services office and the Parks, Facilities, Recreation, Customer Service, & Heritage, Events and Theatre Operations departments. The Administrative and Project Coordinator plays an integral role in the coordination of several large-scale projects including the Memorial Park Multi-Purpose Trail, the reconstruction of the Fire Station 5-2 in Ballantrae, and the Civic Square Revitalization. At the Town, we respect, encourage, and celebrate our diversity. The Administrative and Project Coordinator is responsible for providing administrative support, project management & program coordination, and confidential services to the Commissioner, Community Services by providing a wide variety of responsible, complex and confidential administrative, issue management, analytical and research duties, as well as special projects. Responsible for the planning, coordination and reporting on various Community Services projects by applying project management methodologies and supporting the analysis, evaluation and implementation of project plans and activities. Manages and supports departmental project teams and works closely and in collaboration with other departments, working groups and senior department staff. establishing and maintaining department filing systems, monitoring the administrative budget; The Administrative and Project Coordinator coordinates the Commissioner's and department staff meetings/ schedules/training; maintains office administration and records management processes and procedures; and completes special projects, as assigned. manages full-time Community Services staff confidential personnel information relating to performance reviews, lieu, vacation, over-time, and sick time and liaising with the Human Resources Department on HR policies and procedures; reviews and processes Operations Staff payroll; assistance with the preparation of the Annual Capital and Operating Budget and monthly monitoring/tracking of all Department expenditures and revenues; processing of all accounts payable for Community Services Operating and Capital accounts; detailed tracking and processing of each Department Capital project, ensuring accuracy and associated progress is completed; assistance with tender/request for proposal preparation and administration in compliance with the Town Procurement Policy; participating in project teams as assigned, overseeing general department records management. Degree in Public Administration, Business Administration, Communications, or related discipline. of three to five years of related experience preferable in a municipal environment and at least two years providing support to senior level management in a unionized environment. experience in Parks, Facilities and Recreation would be considered an asset. experience with project coordination, research, planning, executing, and reporting on complex, multidisciplinary projects in a municipal environment. track record in coordinating effective project teams and developing collaborative internal and external business relationships. to deal effectively with all levels of the organization, including elected officials, consultants, contractors, community groups and the public while exercising strong relationship and conflict resolution skills. to intermediate proficiency in Microsoft Excel, Outlook, Word, and PowerPoint of applicable legislation, bylaws, and the ability to interpret legislation such as Accessibility for Ontarians with Disability Act (AODA), Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Occupational Health and Safety Act, Employment Standards Act. to work flexible hours as may be required. G Driver's License, in good standing and reliable vehicle to use on corporate business.