Interested applicants must submit their application and all required documents online on the Douglas College Career Site . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by May 14, 2024. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.
Position Information
Position Title
Position Title Research Support Coordinator, Research and Innovation
Posting Number
Posting Number 02191SA
Location
Location Hybrid / Coquitlam Campus
Grade or Pay Level
Grade or Pay Level A - Pay Band 11
Salary Range
Salary Range $27.86 per hour (with wage increments to a max of $31.10 per hour). Salary and wage increments are in accordance with the Collective Agreement.
Position Type
Position Type Support Staff - Regular
Posting Type
Posting Type Internal/External
Regular/Temporary
Regular/Temporary Regular
Employment Type
Employment Type Full-Time
Posting Category
Posting Category Staff
Start Date
Start Date 07/02/2024
End Date
Day of the Week
Shift
Work Arrangements
This regular full-time (35 hours per week) position is available startingJuly 2, 2024. Regular hours of work are Monday to Friday, 8:30 am – 4:30 pm. Shift days and times may change depending on the Department's need. Occasional evening and/or weekend work may be required. The position is located at the Coquitlam campus; however, successful candidate must be available for occasional work at the New Westminster campus. Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered, subject to the terms of the College's Work From Home Policy.
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role
The Research Support Coordinator, Research and Innovation, contributes to the success of Douglas College and its community of learners by providing administrative, research, data collection and analysis, coordination, budget/financial and logistical support to the Office of Research and Innovation, the College Wide Faculty Professional Development Committee, Education Leave and the Research Ethics Board while providing exceptional client-centered service to all stakeholder groups.
Responsibilities
1. Provides budget, financial and contract support.
a. tracks and reconciles all expenditures against the Research and Innovation Office and Faculty Development cost centres and communicates with applicants regarding their account balances.
b. monitors and advises on multiple student research budgets, travel budgets and research project budgets including one faculty budget for each funding recipient for the Research Incentive Grant and Research and Scholarly Activity.
c. monitors the College Wide Faculty Professional Development ( CWFPD ) budget and exercises signing authority to a prescribed amount.
d. liaises with CWFPD funded event organizers and prepares payment to internal and external speakers and reimbursement of expenses.
e. prepares expense claims, cheque requisitions and purchase orders for authorization and confirms expenses fall within the budget and adhere to Finance Department guidelines.
f. assists funding applicants navigate the process with regards to budgeting for student research assistants, accessing information, purchasing, expenses and ensuring applicants stay within their allotted funds.
g. informs Finance of new award allocations.
h. determines budget and type of funding available for each adjudication round and communicates this to the Research Adjudication Committee ( RAC ).
i. prepares facilitator contracts and processes payment related to the Instructional Skills Workshops.
2. Provides procedural, coordination and logistical support.
a. prepares call for proposal memos for Research and Scholarly Activity and Research Incentive Grant funding throughout the year and posts to DC Connect.
b. receives and reviews research funding applications and advises applicants if their submission is incomplete.
c. establishes timeline for adjudication, arranges adjudication meetings and informs the RAC .
d. updates online adjudication forms, communicates with Adjudicators and ensures access to applications and adjudication forms.
e. tabulates adjudication scores, prepares summary of results and communicates adjudication results to the Research and Innovation Office Coordinator.
f. coordinates and plans Instructional Skills Workshops ( ISW ) including determining schedule of workshops, arranging internal and/or external facilitators/presenters, booking rooms, maintaining supplies, and advertising through DC Connect, posters, etc.
g. maintains and monitors ISW registration, wait list and sign-in sheets.
h. collects ISW participant feedback and maintains statistical information.
i. provides information and documentation to registrants and prepares certificates for participants.
j. liaises with Facilities for room set up and delivery of supplies.
k. establishes the criteria and coordinates the issuing of fee waiver seats for the Vancouver Community College Provincial Instructional Diploma Program courses when they are held at Douglas College.
l. tracks receipt of final reports submitted from Research Incentive grant funding recipients.
m. tracks receipt of final reports for the REB .
n. liaises with the Institutional Repository Librarian to ensure Research and Innovation grant funding recipients have submitted their paper(s) to the Institutional Repository.
o. provides planning and logistical support for the annual research conference and research cafés including coordinating presenters to submit permission forms and providing presentations for posting on DOOR .
3. Provides research and data collection and analysis support.
a. maintains databases for the Research and Scholarly Activity Funds and Research Incentive Grants and prepares reports as required.
b. participates in the determination of cost allocation for the Research Support Fund ( RSF ), identification of performance measures and determination of performance outcomes.
c. prepares and submits RSF application documents through the RSF portal.
d. prepares and submits Statement of Account and Outcomes reports for RSF .
e. posts required RSF information to the College external website.
f. performs the necessary updates to the Cayuse database for tracking research, applicants and maintains a confidential register of research applications for the Research Ethics Board ( REB ) and the Research Innovation Office.
g. collects information and completes surveys related to research.
4. Provides administrative support.
a. supports the Education Leave process including: prepares documentation, confidentially collects and distributes Education Leave applications to the committee members, arranges interview schedules and tracks submission of final reports from Education Leave applicants.
b. maintains the Research and Innovation, Education Leave, REB , and Faculty Professional Development site on DC Connect and the public College site including updating documents, news items, archives, etc. as required.
c. prepares and distributes memos and documentation to Research Incentive Grant and Research Scholarly Activity recipients and unsuccessful applicants.
d. attends, records and distributes minutes for the Research Ethics Board, Education Leave committee, High-Impact Practices in Education Committee (HiPE), Research Adjudication Committee, and the College-wide Faculty Professional Development Committee.
e. point of contact for Faculty Development, RIO , Education Leave and the REB by providing information or directing inquiries to the appropriate person.
5. Performs other duties as assigned.
To Be Successful in this Role You Will Need
- Completion of a two-years post-secondary education with a minimum of three years' related work experience, or equivalent combination of education and experience;
- Advanced proficiency in the English language, including reading, writing, speaking, and listening, coupled with a proven capability to compose and refine written communications;
- Exceptional attention to detail and organizational skills;
- A demonstrated ability to:
- exercise initiative within a team and promote a positive work environment;
- communicate courteously and effectively with staff, faculty, administrators, students, and external stakeholders;
- develop and maintain good working relationships;
- work independently under minimal supervision to meet deadlines and to establish priorities;
- be self-motivated, self-directed and assertive with the ability to work under minimal supervision;
- evaluate and resolve problems; research, collect and analyze data; including the creation of visual representations;
- monitor and track budgets, ensuring compliance with reporting requirements, Finance guidelines and processes;
- maintain, update, and add new information to large, interactive web sites;
- exercise independent decision making
- learn quickly, work in an ever-changing environment, and readily adapt to and adopt new technologies; research and prepare reports;
- take initiative for ongoing personal professional development;
- function in an environment where professionalism and confidentiality are of primary importance;
- keyboard accurately at 50 w.p.m. and operate standard office equipment;
- record and distribute minutes for various committees;
- use MS Office Suite at an advanced level;
- experience with Cayuse Database and Survey Tools is considered an asset
- good working knowledge of College policies, modern office practices and procedures with a proven ability to coordinate information;
- a working knowledge of database management systems such as Banner.
Link to Full Position Profile
Equity Statement
Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check
Needs a Criminal Records Check No
Open Date
Open Date 05/08/2024
Close Date
Close Date 05/15/2024
Special Instructions to Applicant
Interested applicants must submit their application and all required documents online on the Douglas College Career Site . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by May 14, 2024. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.
Required fields are indicated with an asterisk (*).
- * How did you first find out about this employment opportunity?
- Douglas College Careers Site
- Indeed
- Social Media (Facebook, Instagram)
- Personal Referral
- Agency Referral
- Professional Association Website
- Colleges and Institutes Canada (CICAN)
- Canadian Association of University Teachers (CAUT)
- Douglas College CareerHUB
- Career Fair or Other Hiring Event
- Other
- Glassdoor
- * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).
(Open Ended Question)
- * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
- Yes
- No
- Not Applicable
- * Are you a current or former Douglas College employee/student?
- Current employee
- Former employee
- Current student
- Former student
- None of the above
- * If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)
(Open Ended Question)
- * Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
- Yes, I confirm
- No, I am not able to meet this requirement
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