Overview
As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward. Build a City. Build a Future at the City of Surrey.
Employment Status
Union - CUPE Local 402 - Regular Full-Time
Scope
The Records Centre Clerk 2 is responsible for providing support services to ensure efficient operations and processes with respect to the City's records management program.
You are logical, methodical and detail-oriented, you are also equipped with good interpersonal skills and the ability to forge positive work relationships with staff from a range of departments and the City's records management service providers. You will demonstrate the ability to communicate effectively orally and in writing, as well as understand and effectively carry out oral and written instruction. You will have the ability to prioritize and process a large volume of work and meet tight deadlines. You must be capable of lifting 25 - 30lbs and regularly transport banker boxes.
Responsibilities
Working in a team environment, you will be reporting to the Records and Privacy Manager and your responsibilities will be a key supporting role in ensuring compliance with the City of Surrey's Records Management program.
Working in the Records Centre, the Clerk 2 will perform a variety of duties including:
• Provide Reception duties. • Perform data entry. • Perform repetitive work. • Provide general support services to ensure efficient operations with respect to the confidential shredding program, offsite storage program, and records management. • Scan of reports and Bylaw Backups. • Provide general coverage as required. • Provide basic program reports as required • Other records management functions as required. • Provide general mailroom coverage as required. Qualifications
The ideal candidate will be able to demonstrate knowledge, skills and abilities in the following areas:
• As our ideal candidate, you will be a flexible and collaborative team-player with well-developed interpersonal skills, along with an aptitude for establishing and maintaining positive working relationships with a variety of internal and external stakeholders. • This role requires an individual who is organized, effective at multi-tasking and detail oriented, with strong communication and people skills. • The ability to communicate effectively both orally and in writing, as well as understand and effectively carry out instructions
Qualified applicants will also possess the following minimum requirements:
• Completion of grade 12 supplemented by courses in office administration or other related courses. • You will have a minimum 1-year experience and training in an office environment. • You must have an accurate typing speed of 40 wpm • The ability to prioritise tasks and work with deadlines • Have an understanding of filing, indexing methods, and record keeping concepts, . • Have an understanding of Microsoft office applications including SharePoint Other Information
Pay Grade: 9
Pay Steps Hourly Rate Step 1 $28.43 Step 2 $28.78 Step 3 $29.52 Step 4 $30.12
Conditions of Employment
This position requires completion of a Police Information Check.
Successful applicants must provide proof of qualifications.
Closing Date
This job will be posted until May 14, 2024.
Our Values
Integrity - Service - Teamwork - Innovation - Community #J-18808-Ljbffr