Our client in the luxury lighting industry is seeking a highly organized and proactive Executive Assistant to support their president/ CEO in managing their day-to-day activities and ensuring the smooth operation of their office. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.

If this sounds like you keep reading:

Location: Richmond Hill

Job Type: Full time permanent posiiton ( fully in person)

Hours: Mon-Fri 8:30am-5:00pm

Advantages

-Mon-Fri 8:30am-5:00pm
-health benefits package
-2 weeks vacation
-RRSP plan in the works
-Great company culture with company events

Responsibilities
-Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
-Screen and prioritize incoming calls, emails, and correspondence.
-Prepare and edit correspondence, presentations, reports, and other documents.
-Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
-Conduct research and compile data as needed for various projects and initiatives.
-Assist with special projects and events as assigned.
-Handle confidential information with discretion and professionalism.
-Act as a liaison between the executive and internal/external stakeholders.
-Anticipate the needs of the executive and proactively address issues as they arise.

Qualifications

-5 years minimum experience as an executive assistant or similar role.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-Excellent organizational and time management skills.
-Strong attention to detail and accuracy.
-Exceptional written and verbal communication skills.
-Ability to multitask and prioritize tasks effectively.
-Discretion and confidentiality in handling sensitive information.
-Flexibility and adaptability to changing priorities and deadlines.
-Experience with project management is considered an ASSET.
-Ability to work independently with minimal supervision.
-Professional demeanor and strong interpersonal skills.
-Assist with both personal and business errands occasionaly

Summary
If you are interested in pursuing this Executive Assistant role in the Richmond Hill area, please apply with both of the methods below:
(1) Apply directly to the posting
(2) Email your resume to [email protected] with the subject line "Executive Assistant - Richmond Hill"

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

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