Department/Faculty Facilities Services

Home Campus (Location) Surrey Main - Surrey, BC

Support Staff (BC General Employees Union)

Workplace Type:

Hybrid

Hours of Work (BCGEU):

8:00 - 4:00

# of openings:

1

35

9 - BCGEU Pay Grid - $29.45 to $32.89 per hour

Days of Work (BCGEU):

Employment Type:

Temporary Full Time

Internal Closing Date:

May 16, 2024

Travel Frequency:

Occasional travel between campuses is required.

External Closing Date:

May 16, 2024

Competition ID:

3373

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU's people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW: FACILITIES FINANCIAL REPORTING COORDINATOR

Provides leadership within the Facilities department in the areas of budget, reporting, and financial analysis. Coordinate, develop, guide and advise Facilities Services regarding financial operations: and to assist and support the leadership team by researching, analyzing, and reconciling financial information. Initiates and leads the preparation and maintenance of financial data and information for facilities planning, reporting and assurance. This position is the key financial support position to the Facilities Department and is the primary support for decisions relating to both the operating and capital budgets. The incumbent liaises with internal and external contacts in order to ensure the complex aspects of major capital cash flows, maintenance and renewal project cash flows, renovations and alteration cash flows are processed and data quality measures are adhered to as per Facilities financial planning, and reporting in conjunction with the Financial Services Department.

Ensures applicable policies and procedures are adhered to, and that exemplary levels of customer service are provided to students, employees, the University community and other internal and external stakeholders.
Participates in project management processes and activities such as working groups, identifications of Statements of Requirements (SOR), providing feedback for project charters, risk identification and monitoring the risk register, scheduling, communicating to the appropriate project stakeholders when necessary.

To have a work plan in place that is aligned with their supervisor's and department's work plan and with KPU's vision, mission and values.

EDUCATION AND EXPERIENCE

• Completion of two years of an accounting program at an accredited post-secondary institute and a minimum of five years' related experience or equivalent combination of education and experience.

QUALIFICATIONS

• Demonstrated working experience with budgets, invoices, P-Cards, and other financial records.
• Proven experience in creating financial records within a database, and the knowledge of exporting budget information to spreadsheets.
• Advanced understanding and working knowledge of FAST &/or Banner database or equivalent.
• Technician level understanding of Service Request Software (Team Dynamix (TDNext) preferred)
• Demonstrated proficient knowledge of computer concepts and terminology; demonstrated intermediate level of competency with Microsoft Office including the ability to export from a database to excel and create and present reports.
• Proven ability to complete assigned tasks on time within pressure situations and tight deadlines with minimum supervision.
• Ability to independently draft correspondence, meeting minutes, notices, and other business communications.
• Minimum of 50 wpm keyboarding skills; ability to key numbers with a high degree of accuracy.
• Demonstrated proofreading skills of a variety of documents; check for grammar, punctuation, numeracy and spelling.
• Demonstrated effective communication and organizational skills, including the following:
• A high degree of in interpersonal skills, with the ability to patiently and effectively deal with a diverse range of internal and external people in a professional manner Maintain and respect confidentiality; use tact and discretion at all times.
• Set priorities, problem solve, plan, co-ordinate and follow-up appropriately.
• Exercise good judgment, critical thinking and show initiative.
• Gather, research, and report specific information from the web, other organizations and other sources.
• Proven ability to successfully recognize, analyze and resolve problems.
• Self-motivated and willing to upgrade professional development skills.
• Demonstrated ability to produce forms and documents, including spreadsheets, which are consistent and professional in appearance and layout.
• General Knowledge of Post-Secondary Education in BC with particular reference to Facilities Services (organization terms & titles in common use would be an asset).

click here for a more detailed job description

Salary Information

Annual salary increases are based on hours worked and anniversary dates

Why Join KPU?

• Recognized as one of B.C.'s Top Employers
• KPU is committed to actively fostering an equitable and inclusive working environment
• Competitive compensation
• Hybrid environment, flexible work around core hours
• Extended Medical, Dental, Healthcare Spending Account, Sick Leave, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
• Professional Development Days: up to 10 days paid per year
• Maternity and parental leave top-up
• Generous vacation package
• Campus work environment, outdoor sitting areas and nearby walking trails
• Campus athletic and fitness centers with a variety of instructor-led classes
• Tuition waiver program – eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester
• Inhouse training and development
• Networking and social events such as KPU Day, Holiday Social etc.
• Intercampus shuttle
• Access to automotive, horticulture, brewery and other programs' services
• Library and Bookstore (discounts)
• **Benefits may vary if the position is temporary or part-time**

Please note: As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by11:59pm on the internal closing date in order to beconsidered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Does this role sound like it was made for you, yet you don't check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note to Applicants:

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [email protected].

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

#J-18808-Ljbffr