Share this job as a link in your status update to LinkedIn. Job Type Regular Full Time 1 Organizational Department Sinai Health - Mount Sinai Hospital - Capital Development Employee Group Non Union Location Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary) Travel Requirement Travel required between campuses and other locations Hours (subject to change) 37.5 hours per week; due to the nature of this position, applicants must be flexible to work additional/varied hours as required Salary Scale Job Description Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educate future clinical and scientific leaders. Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization,that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800 ext. 7050, or email [email protected] At Sinai Health, we care, create possibilities and offer hope. We are looking for an experienced Project Coordinator to support the Capital Development Department . The Project Coordinator is an integral member of the Capital Development team, supporting in the planning and execution of capital development projects. This position will also provide administrative and project support to the Manager of Infrastructure & Capital Projects and Project Managers. To be successful in this role, you will have superior organizational, communication, time management and interpersonal skills. Reporting to the Manager of Infrastructure & Capital Projects the Project Coordinator will: Implement and manage a variety of project related tasks as assigned by the Manager or Project Managers Assist with the development of Requests for Information/Qualification and Requests for Proposal documents to secure consultants for a wide variety of capital development projects Support the scheduling and coordination of planning meetings with department representatives, consultants and required team members Coordinate, schedule and organize User Group meetings for transition and equipment planning, including meetings involving groups with membership external to the Sinai Health System, as well as various project committees Perform quality management and administrative activities to ensure the efficient operation of the department Support Project Managers in obtaining user input and feedback through User Groups and individual consultation to Ensure user perspective is understood and represented in all aspects of project design/development and implementation including equipment planning and procurement Assist in the synthesis of user input and feedback to ensure gaps, impacts, or areas of overlap are identified and addressed through the appropriate forum to minimize impact on the outcome of the project Participate in the review, analysis and evaluation of drawings, specifications and tenders and provides input to recommendations to ensure contracts and purchase orders are awarded to qualified, cost effective, and knowledgeable contractors/vendors Assist in the preparation and management of complex project schedules, phasing and communication plans Assist in the execution of staging and relocations resulting from renovations, ensuring minimal interruption of day-to- day operations and minimal impact to patients, families, staff, physicians and visitors Ensure that all contractors have appropriate documentation and approval to undertake work Maintain effective working relationships with all stakeholders, contractors, consultants and others on projects Help to ensure that project procurement activities are conducted in accordance with the Health System's existing and current policies, including the Broader Public Sector Procurement Directive (BPS) Assist Project Managers in communicating project results to the Manager, project sponsors, other project managers and key stakeholders, and make recommendations to project stakeholders (as appropriate) regarding the long-term implementation of project initiatives based on learning gained during the project lifecycle Responsible for receiving and confirming vendor invoices such that there are minimal delays in payment Job Requirements ~ Successful completion of a degree or diploma in Interior Design, Engineering, Architecture Technology or a construction-related field from an accredited educational institution; or related Project Management experience ~1 to 3 years' of experience in construction project management or facilities management, preferably related to healthcare ~ Applicants with proven recent and related training and experience may be considered ~ Accreditation from a recognized institution or related organization is preferred ~ Experience with various forms of construction complex contracts and contract management practices and procedures would be an asset ~ Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word). Knowledge of AutoCAD, Revit or BIM is preferred ~ Possess strong investigative and analytical skills to problem solve and resolve conflicts ~ Ability to work as part of a multidisciplinary team and to establish and build effective working relationships, functioning both independently as well as part of a team ~ Excellent written and verbal communication skills ~ Excellent time management skills with a strong ability to prioritize effectively and able to follow- through on deliverables ~ Ability to function effectively in a fast paced environment with competing priorities and time constraints ~ Flexibility with respect to working hours ~ Demonstrated satisfactory work performance and attendance record Open Date 5/6/2024 Posting Deadline 5/20/2024 All applications must be submitted by no later than 4:00pm of the posting deadline date. Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination – currently defined as receiving two doses and serving a 14-day waiting period following the second dose – in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess. Sinai Health is a scent sensitive environment, please refrain from wearing or using scented products while visiting or working at any Sinai Health site. #J-18808-Ljbffr