Acquisition Officer, Library and Archives page is loaded

Acquisition Officer, Library and Archives

Apply locations Ottawa, ON Morisset Hall time type Full time posted on Posted 2 Days Ago job requisition id JR9473

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Library and Archives

# of Open Positions:

1

Faculty/Service - Department:

Acquisitions

Campus:

Morisset Hall

Union Affiliation:

SSUO

Date Posted:

May 02, 2024

Closing Date:

June 10, 2024

Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 06

Salary Range:

$51,908.00 - $65,566.00

The University of Ottawa - A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff who live, work and study in English and French. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and increasing the diversity of our faculty and staff is a step in that direction. Our goal is to offer students the best possible learning experience, in an environment that reflects the diversity of its members, their ideas and their identities.

We are one of Canada's top ten research universities - our professors and researchers are exploring new approaches to today's challenges. As one of only a handful of Canadian universities ranked in the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from around the globe. Our employees rally around a common goal: continuous improvement, personal development, service excellence, teamwork and a passion for learning, with the desire to make the University of Ottawa and the world a better place. Everyone's contributions are valued, and we all contribute to making the University of Ottawa a world-class institution. But most of all, we make sure you can reach your full potential. Because at uOttawa, you belong!

About the library
In keeping with the ambitious vision and core aspirations of Transformation 2030, the University of Ottawa Library advances leading-edge research and supports transformative learning by connecting the uOttawa community to expertise, services, collections and technology in a welcoming and supportive environment.

The University of Ottawa Library consists of three main libraries - the Morisset Library (arts and sciences), the Brian Dickson Law Library and the Health Sciences Library - in addition to a number of specialized research collections. It employs some 150 staff, including 55 librarians, serving students, faculty and staff of the University.

Job purpose
Perform tasks related to pre-ordering bibliographic research, ordering, paying for, receiving, claiming, cancelling or returning all materials ordered by the library.

In this role, your responsibilities will include the following:

• Search for bibliographic information (author, title, ISBN, ISSN, subjects, LC ratings) and commercial information (format, price, access) required to order all documents for the library on specialized suppliers' or publishers' websites.
• Purchase library goods by credit card in accordance with all relevant policies. Create or upload purchase orders to the Integrated Library System (ILS) so that orders are visible in the public catalog.
• Receive and validate materials received and perform analysis to determine what should be retained. Record receipt of materials in the integrated library system to update the public catalog.
• Register invoices in the acquisition module and certify their accuracy. Make payments to suppliers in accordance with established policies and procedures and follow up, including reconciliation of payments; claim and process credits and renewals.
• Act as a resource to department members and suppliers regarding the acquisition of goods to explain processes, timelines and practices.

What you bring:

• Post-secondary training in Documentation Techniques or Library and Information or equivalent combination of education and work experience.
• At least one year's experience with an integrated library system, particularly the acquisitions management module.Knowledge of bibliographic tools used to acquire print or electronic documents.
• Knowledge of accounting principles to evaluate and certify invoice payments.
• Organizational skills, ability to work effectively under pressure.
• Attention to detail.
• Experience in the use of computer systems and software such as word processing, spreadsheets, databases, e-mail and internet.
• Ability to load, unload and move boxes weighing up to 40 lbs.
• Bilingualism - French and English (oral and written).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

About us

The University of Ottawa is a dynamic community of students, professionals and academics pursuing great things. Our vision for the university of tomorrow is one that reflects the diversity of our people, their ideas and their lived experiences. We believe in the power of representation and in increasing the diversity of our faculty and staff to support this objective.

We're committed to an inclusive workplace that acknowledges and celebrates all voices, fosters personal and professional development and challenges you to reach new heights.

Health and Wellness

Join a vibrant community that puts your health and wellness first. With mental health workshops, counselling resources, meetings on the move, and countless fitness resources, you'll have everything you need to find balance in your life. Programs and resources designed with you in mind.

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