JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
JLL est à la recherche d'un(e) Adjoint(e) Exploitation apportant un soutien administratif essentiel à l'équipe d'exploitation dans le domaine de l'immobilier commercial. Cette personne sera responsable de la gestion des tâches administratives et opérationnelles quotidiennes afin d'assurer un fonctionnement efficace du département.
CE QUE VOUS FEREZ
Produire la correspondance pour l'exploitation et la Construction. (Mémos, lettres, avis aux locataires ou fournisseurs)
Voir au montage et à la transcription de divers rapports (Risk Check et FM Global);
Transcrire et assurer le suivi des rapports liés à l'Extermination;
Recevoir et transcrire les rapports d'incidents
Assurer le suivi de toutes les certifications (BOMA, LEED etc…)
Traiter les bons de commandes – production, signature et suivis
Assurer la collaboration lors des incidents à la propriété avec le Siège Social
Colliger l'information pour les données environnementales et énergétiques
Mettre à jour et assurer le suivi des dossiers d'assurance liés aux incidents
Recevoir les soumissions et préparer les grilles d'analyse appropriées
Assurer le classement électronique des dossiers (zéro papier)
Préparer les dérogations (Budgets);Procéder aux demandes de soumission fournisseurs
Collaborer à la préparation des devis et contrat pour les dépenses d'immobilisation (Capex)
Mettre à jour les dossiers d'assurances des fournisseurs
Préparer les notes de frais
Transcrire les procès-verbaux des rencontres de l'équipe Exploitation
Collaborer à la saisie des budgets d'exploitation
Assurer le soutien et la coordination du processus de courus
Mettre à jour les documents liés aux mesures d'urgences (Plans d'urgences, System Notification d'urgence (ENS), Pandémie)
CE QUE NOUS RECHERCHONS
Détenir un Diplôme d'études secondaires ou l'équivalent
Un à trois ans d'expérience administrative
Diplôme ou certificat en administration, un atout
Excellente maitrise de la suite Microsoft Office (Word, Excel, etc.)
Connaissance du logiciel YARDI, un atout
Le candidat doit pouvoir travailler sous pression dans un milieu dynamique
Français et anglais, parlés et écrits
CE QU'IL Y A POUR VOUS
Joignez vous à un chef de file du secteur et façonnez l'avenir de l'immobilier commercial
Des investissements massifs dans les technologies de pointe afin d'optimiser votre travail
Un régime d'avantages sociaux complet et concurrentiel
Un milieu de travail stimulant, conçu pour votre croissance et votre bien-être
*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l'extérieur du Québec (par exemple, fournisseurs de services, cabinets d'avocats, pairs, banquiers, firmes de courtage, firmes d'analyse de crédit, agences de crédits, clientèle non-francophone, etc.)
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JLL is seeking an Administrative Assistant who will provide essential administrative support to the operations team in the commercial real estate field. They are responsible for managing daily administrative and operational tasks to ensure efficient departmental operations.
WHAT YOU'LL BE DOING
You will be responsible for performing various duties, including the following:
Prepare correspondence related to the operation and construction team ( Memos, letters, notice to tenants or supplier)
Update emergency preparedness documentation (emergency plans, emergency notification system, pandemic alerts)
Generate and compile various reports (Risk Check and FM Global)
Compile extermination reports and provide follow-up
Receive and transcribe incident reports
Process reports generated by the Unifier system
Monitor the status of various certifications (BOMA, LEED, etc.)
Prepare purchase orders, send for approval and ensure follow-up
Coordinate with head office during incidents
Compile information for energy and environmental reports
Update and follow up on incident reports for insurance purposes
Receive bids and prepare a summary for analysis
File documents electronically (paperless office)
Prepare budget variance reports
Regularly update the variance folder
Request bids from suppliers
Help prepare capex estimates and agreements
Keep suppliers' insurance records up to date
Monitor customer traffic data and prepare reports for the person in charge
Prepare expense reports
Draft minutes for Operations team meetings
Help input operating budget information in the computer system
Assist in coordinating year-end accruals
WHAT WE'RE LOOKING FOR
High school diploma or equivalent
One to three years of administrative experience
Degree or certificate in administration, an asset
Advanced proficiency in Microsoft Office applications (Word, Excel, etc.)
Knowledge of YARDI, an asset
Ability to work under pressure in a fast-paced environment
Fluency in written and spoken French and English
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
Location:
On-site –Montreal, QC
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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