Posted Thursday, December 21, 2023 at 8:00 AM

Full-time/permanent

Position summary

Reporting to the manager, compliance and assessments, registration, the assessments coordinator is responsible for coordinating registration assessments, along with supporting registration related projects, to ensure that registrants of the College, and contractors, are compliant with the legislation, Bylaws, policies and standards that govern the College.

Duties and responsibilities

Duties include but are not limited to the following:

• lead and coordinate registration and accreditation assessments:
• recruit, train and maintain list of assessors (by specialty)
• research, develop/revise assessment templates and assessment materials in collaboration with the assessor(s)
• coordinate assessments – send scheduling letters, review pre-visit questionnaire, support assessment process, review assessment report, prepare material for the manager and/or Registration Committee, follow-up as required with registrant
• maintain annual registration assessments statistics, goals and work plan
• maintain tracking and reporting for assessments (contracts, assessors, finance, assessments, etc.)
• respond to general inquiries about the assessment and accreditation processes
• monitor registrants with listed requirements to ensure they are met within given time frames
• ensure assessments are completed in a timely fashion
• provide general support regarding registration and licensure and correspond with registrants and internal/external stakeholders and partners to obtain specific details and to advise them of College Bylaws and policies
• draft summaries for Registration Committee meetings
• draft routine correspondence and respond to general inquires
• assist in the development of internal and external communication tools such as newsletters, and website content
• lead, develop, and/or assist with special projects related to the registration department as required
• review and respond to annual licence renewal responses
• other duties as required

Decision-making

The assessments coordinator leads registration assessments and makes high-level informed and sound decisions about department procedures, including following College Bylaws and policies. The assessments coordinator is expected to confer with the manager when making substantive and higher-risk decisions regarding applicants and registrants.

Accountability

The assessments coordinator works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The assessments coordinator must have a keen attention to detail and strong written and oral communication skills as this person communicates with all levels of staff within the organization and third-party stakeholders.

Consequence of error/judgment

The assessments coordinator must maintain a calm demeanor during busy or stressful times. The assessments coordinator will make informed decisions regarding the release of information as they will have access to confidential information. The assessments coordinator will deal with sensitive issues and high-risk decision-making, and errors can raise the College's reputational risk.

Skills and qualifications

Required skills and qualifications include:

• minimum two years of relevant experience or equivalent combination of education and experience
• bachelor's degree or equivalent
• knowledge of College policies and procedures, practice assessments, and accreditation is an asset
• strong attention to detail skills with the ability to identify, seek out, and offer solutions to complex issues
• exceptional ability to organize and set work priorities
• ability to work independently and as a team player in a fast-paced environment
• advanced knowledge of Microsoft Office applications including Excel, Word, and Outlook
• familiarity with medical language preferred
• excellent oral and written communication skills
• proven ability to perform multiple tasks, balance continuous demands and priorities, and meet deadlines
• strong interpersonal skills
• ability to maintain a calm demeanor during busy or stressful times
• ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must
• initiative and strong problem-solving skills

The compensation range for this position is $54,453 to $68,066 per year.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

The College values the strength diversity brings to our workplace, so if you're excited about a career at the College but your past experience doesn't align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

The College is located on the unceded territory of the Coast Salish peoples, including the territories of the x ʷ m əθ kw ə y ̓ə m, Skwxwú7mesh, and S ə l ̓ ílw ə ta ʔ /Selilwitulh Nations.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

#J-18808-Ljbffr