Executive Assistant, Board Support page is loaded Executive Assistant, Board Support Apply locations Montreal time type Full time posted on Posted 5 Days Ago job requisition id R3740 ABOUT US We're one of Canada's largest pension investment managers, with CAD$243.7 billion of net assets as at March 31, 2023. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong. Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. In Budget 2023, the Government of Canada announced that PSP Investments would act as the independent and exclusive investment manager for the Canada Growth Fund (CGF) a $15 billion investment vehicle that was established to support the growth of Canada's clean economy. As the investment manager of CGF, PSP Investments will provide the full suite of investment management services to CGF, covering the entire investment and asset management lifecycle. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced. This position is an excellent opportunity for an experienced Executive Assistant to join a first-class, dynamic, team-oriented, highly motivated and supportive Legal team to develop their career. Reporting to the Managing Director, Divisional General Counsel and Head of Legal, Capital Markets, Corporate Affairs and Corporate Secretary, you will be primarily responsible for providing support to board members and for board activities as well as provide overall administrative support for the Managing Director previously mentioned, the Senior Director and Assistant Corporate secretary, and a Senior Director, Legal affairs. As an Executive Assistant , you'll: Provide overall administrative and operational support for the Managing Director by utilizing excellent communication skills, exercising sound judgment and discretion, interacting with internal and external partners, including senior level executives Manage the agendas and coordinate the schedules of the Managing Director and Senior Directors, including coordinating meetings, creating agendas, organizing participation in conferences as well as handling meeting logistics Ensure all documents pertaining to the Board of Directors and the Corporate Secretariat are filed in the iManage system as required Prepare credit card reconciliation monthly of the Corporate Secretariat credit card used for Board and Committee meeting needs Board Support: Manage edits to documents as well as supporting with posting on board portal Coordinate logistics and travel arrangements providing all required documents (itineraries, tickets, booking venue for Board and Management dinner, prepare seating plan and be onsite that evening at the beginning to make sure all is running smoothly) as well as preparing expense reports, after all board and committee meetings for all Board members in a timely manner Managing all logistics with regards to the strategic session (once a year outside of the office) such as but not limited to finding the venue, booking of hotels, flights, restaurants and accommodations, managing seating plan etc. Graduate diploma in a relevant field or equivalent experience. Bachelor's degree an asset. At least eight (8) years of experience as Administrative Assistant/ Executive Assistant supporting senior management in a dynamic, professional, and complex organization Project Management skills Strong interpersonal skills and ability to build an internal network Effective communications skills, both written and spoken, with excellent writing skills English and French (f requent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa ) We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Unlimited access to virtual healthcare services and wellness programs Competitive pension plans Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off Inclusive paid parental leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers A hybrid work model with a mix of in-office and remote days *At PSP, we aim to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. We're one of Canada's largest pension investment managers, with CAD$243.7 billion of net assets. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force.