The University Health Network, where "above all else the needs of patients come first", encompassesToronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Job Description Union: Non-Union Site: Toronto General Hospital Department: HPB Oncology Reports to: Senior Manager Work Model: On-Site Grade: A0:07 Hours: 37.5 hours per week Salary: $52, 244 - $65, 306 annually: To commensurate with experience and consistent with UHN compensation policy Shifts: Monday - Friday Status: Permanent Full-Time Closing Date: May 10, 2024 Position Summary The vision of Schwartz Reisman Hepato-Pancreato-Biliary (HPB) Oncology Research Innovation Centre is to improve patient care through collaborative HPB innovation. The Centre focuses on education, research, quality initiatives, and fosters cross-discipline collaboration. We are seeking an administrative professional to assist this diverse group of clinicians and scientists as we establish and grow the program. The Research Administrator III applies advanced knowledge and skills to provide secretarial and administrative support services to professional staff. Exercises moderate independent judgement and decision making, using established policies and procedures, to resolve problems.Interacts with both internal and external contacts primarily for the purposes of exchanging information and resolving problems within scope of authority.Responds to inquiries requiring a broad understanding of program/division and UHN policies and procedures. Addresses and resolves nonstandard, unexpected and/or complex issues. Communicates and interprets policies and may develop internal procedures. Adapts communication to different audiences using discretion and judgment. Exercises discretion in handling confidential program/corporate function information.Works under the direction of a Manager and/or Directors responsible for the program. Duties Follows departmental procedures and recommends changes to work processes. Creates and maintains filing systems and monitors efficiency. Initiates changes andupdates to work manuals and procedures for own area. Composes and edits correspondence and documents using various software. Coordinates mass mailings using mail merges for high-profile events, conferences, retreats, etc. Prepares presentations and handouts using established content or from scratch. Assists with preparation of documents with high organizational value and confidentiality such as proposals, grant applications, annual reports, professional publications, etc. Creates, maintains and distributes departmental databases/reports based on information from various sources. Plans/coordinates high-profile onsite or offsite events with timelines that range from weeks to months in advance. Typically reproduces established events but may create such events from scratch. Planning requires coordination and input from multiple stakeholders. Responsibilities include: marketing, registration, catering, technology, venue, speakers, domestic and international travel arrangements (including visas if applicable, hotel accommodations, etc.) and itineraries for individuals and groups. Proactive and independent management of calendar using diplomacy given nature of contacts such as internal and external senior leaders and prioritization of competing demands. Plan and coordinate for assigned personnel attending conferences and off-site events by organizing travel arrangements, accommodations, event registration, preparation of meeting materials and submission of expense reports. Participates in departmental and/or UHN-wide committees as required or requested. Ensuring the efficient operation of the office/Centre Manages website and external communications Qualifications At minimum a Community College Diploma in General or Medical Office; Bachelor's degree or equivalent preferred Minimum four (4) years related experience required Strong competency in Microsoft Office Strong organizational and problem-solving skills Strong focus on customer service; excellent interpersonal skills Ability to work independently and as part of a team Excellent verbal and written communication skills Excellent interpersonal skills Additional Information Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. Competitive offer packages Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP ) Close access to Transit and UHN shuttle service A flexible work environment Opportunities for development and promotions within a large organization Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. #J-18808-Ljbffr