FUNCTION & DUTIES:
Under the supervision of the HR Assistant Director, the Administration Technician mostly performs administrative tasks related to recruitment for the entire Board, including:
Prepare and release job postings internally and externally in collaboration with the HR Coordinators;
Provide support to local administrators in the job posting process;
Receive and sort CVs based on job titles and analyze them according to established criteria;
Invite candidates for interviews;
Conduct pre-interview screening;
Coordinate interviews (interview questionnaire, CV copy, function description, as well as room reservation);
Proceed with the verification of references;
Prepare and send offer letters and documents to new hires.
Open files for new employees and collect all necessary documentation;
Update the HR lists for new hires;
Verify academic and professional qualifications of candidates;
Prepare, organize and plan events related to hiring in collaboration with coordinators.
Compile data and produce reports regarding the overall staffing management (vacant positions, postings, number of CVs received, etc.).
QUALIFICATIONS:
College studies diploma in administrative techniques with a human resources option, or a diploma or certificate of studies which is recognized as equivalent by the competent authority and two (2) years of experience in administrative support or human resources.