S-26-004 Office Agent, Class II (Temporary)

Details of the position

Job title:

Office Agent, Class II

School / Centre / Department :

Board office

Location :

Magog

Workload & schedule :

35h per week

8:00am to 4:00pm

Status :

Temporary less than 6 months

Effective Date :

October

Salary :

$24.93 - $25.98 per hour

Supervisor :

Secretary General

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

Description of tasks

As part of the migration of our electronic files to a new platform, we are currently seeking a person who will assist with validating the contents of our records and removing outdated or unnecessary information.

Main Responsibilities

The selected candidate will be responsible for the following tasks:

• Enter text and various data from manuscripts or other sources.
• Verify the accuracy of data entries, lists, and documents.
• Review electronic documents, identify and document their contents using appropriate tools.
• Compile data, perform simple calculations, and prepare reports.

Additional Responsibilities

The candidate may also be required to perform other duties related to the position of Office Agent, Class II, including:

• Completing forms, records, purchase orders, form letters, notices, or other similar documents and sending them when required.
• Receiving and forwarding telephone calls; taking and relaying messages and faxes.
• Providing general information by telephone or in person.
• Greeting visitors and directing them as needed.
• Completing reports related to telephone calls and recording messages for the answering system.
• Photocopying documents when required.
• Perform any other related tasks as needed.

Desired profile

Schooling

Meet one of the following profiles:

• Hold a Diploma of Vocational Studies in an appropriate specialty
• Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

• Have some knowledge of office automation.
• Discretion
• Rigour / Thoroughness
• Strong concentration
• Attention to detail
• Respect for policies and legal frameworks
• High regard for confidentiality