Executive and Personal Assistant

The Mullings Group Search Canada is proud to partner with our client, Tectonic Metals, in the search for a senior-level Executive and Personal Assistant to join their team and support their CEO. This is a dual-role position combining dynamic executive-level business support with personal assistance, ensuring the CEO's professional and personal affairs are managed efficiently and seamlessly.

As a mining exploration company experiencing exponential growth, this role goes far beyond calendar management; it's about being the executive's go-to person, the steady force behind the scenes who ensures everything runs smoothly. If you're someone who thrives in fast-paced environments, anticipates needs before they're spoken, and brings grounded energy to every interaction, we want to meet you.

This is a hybrid role based out of Kelowna, BC. Candidates living outside of Greater Kelowna will not be considered at this time.

The Company

Tectonic Metals Inc. is a mineral exploration company created and operated by an experienced and well-respected technical and financial team with a track record of wealth creation for shareholders. Tectonic is focused on the acquisition, exploration, discovery and development of mineral resources from district-scale projects in politically stable jurisdictions that have the potential to host world-class orebodies. Whether at home or at work, the Tectonic team is grounded on the following core values: passion, integrity, patience, focus, perseverance, honesty, fairness, accountability, respect and a play big mindset.

Executive & Operational Support

• Manage the CEO's calendars with speed and accuracy, prioritizing meetings and commitments across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, visa requirements, and detailed itineraries, with flexibility for last-minute changes.
• Prepare meeting agendas, reports, presentations, and executive briefings.
• Lead logistics for board meetings, leadership off-sites, and industry events.
• Support company-wide initiatives and special projects as a trusted executional partner.
• Track executive action items, manage timelines, and ensure follow-through.
• Maintain strict confidentiality around strategic, legal, and personnel matters.
• Serve as a key point of contact for internal and external stakeholders, including clients, partners, and investors.
• Draft and manage high-quality correspondence and ensure timely responses.
• Build strong relationships across the organization to maintain coordination and knowledge flow.
• Proactively identify risks, blockers, and opportunities and communicate them thoughtfully.
• Prepare, submit, and reconcile corporate expense reports with accuracy and timeliness.
• Collaborate closely with the CEO's Chief of Staff to ensure alignment and seamless operations.

Personal Assistance

• Monitor and manage renewal timelines for personal documentation such as driver's licenses, international visas, and passports.
• Coordinate personal travel and logistics, including family travel, accommodations, and special events.
• Handle personal errands and one-off projects with discretion and confidentiality.
• Manage household-related appointments and services (e.g., maintenance scheduling, deliveries, vendor coordination).
• Assist with personal purchases, gift sourcing, and special occasion planning.
• Maintain records and reminders for personal commitments, memberships, and subscriptions.
• Provide support for philanthropic, community, or board-related engagements.
• Liaise with service providers, legal and financial advisors, and other personal contacts as needed.
• Ensure smooth day-to-day management of personal affairs with a high level of professionalism and care.

What You'll Bring

• 5+ years supporting a CEO in high-growth, high-accountability environments in the mining industry.
• Proven success managing demanding schedules and shifting priorities.
• Impeccable organization, attention to detail, and follow-through.
• Strong interpersonal instincts and relationship-building skills.
• Tech-savvy: proficient in Microsoft Office Suite and workflow systems.
• Clear, confident communicator - both written and verbal.
• High emotional intelligence, maturity, and professional discretion.
• Positive attitude, upbeat energy, and a "get it done" mindset.
• Calm under pressure, emotionally steady, and highly reliable.