Executive Assistant

PLEASE READ:

This is a 12 month contract with potential for extension

Successful candidate must be available ASAP

This position is fully in office (Bay Street)

Successful candidate must have 6 years experience supporting multiple C-Suite executives

Your new company

Hays Specialist Recruitment has partnered with a large company located in Toronto, ON. We are looking to hire a Executive Assistant to join their team on a contract basis of 12 months, which has the possibility of extension.

Your new role

• Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and meeting logistics
• Prepare, edit, and maintain PowerPoint presentations, reports, and correspondence
• Process expense reports using Concur and assist with budget tracking as needed
• Maintain confidentiality and exercise discretion in handling sensitive information
• Communicate effectively with internal teams and external stakeholders at all levels
• Collaborate with other Executive Assistants to support shifting business priorities and team needs
• Monitor deadlines, manage competing priorities, and respond promptly to scheduling changes or travel adjustments
• Support special projects and assist with event planning and coordination

Qualifications:

• Minimum of 6 years' experience as an Executive Assistant, with proven success supporting multiple executives
• Completed post-secondary education
• Highly proficient in Microsoft Office Suite, especially Word and Excel
• Experience using expense processing softwares is an asset
• Strong organizational skills and ability to thrive in a fast-paced, dynamic environment
• High emotional intelligence, professional decorum, and a proactive, team-oriented mindset
• Flexibility to work overtime and respond to urgent changes in schedule or travel plans