Job Title or Location

Project Administrator

Alcor Facilities Management Inc
Fort McMurray, AB
Posted 2 days ago
Job Details:
Full-time
Management
Benefits:
Life Insurance
Employee Assistance Program

PEOPLE. PROCESS. PERFORMANCE.

We are growing and we need you for our team!

We invest in our people and our processes so we can offer the highest level of expert performance possible. Alcor employs a large number of qualified personnel ranging from tradespeople to general labourers.

Opportunity: Project Administrator

Schedule: Monday to Friday

Job Location: Fort McMurray Region

Opportunity Description:

We are looking for an energetic and enthusiastic self-starter who thrives in a fast-paced environment. The ideal candidate is a team player who can work independently with minimal supervision while maintaining a strong commitment to service excellence.

Core Skills & Competencies

Highly organized - Able to manage multiple tasks and deadlines across various teams and projects
Attention to detail - Ensures accuracy in purchase orders, budget tracking, and documentation
Strong communication skills - Communicates clearly with suppliers, contractors, project managers, and finance teams
Proactive mindset - Anticipates project needs and takes initiative to resolve issues before they escalate
Problem-solving ability - Capable of handling procurement delays, last-minute changes, or missing documentation
Technologically capable - Proficient in Microsoft Office, with experience in project or procurement software preferred
Reliability and accountability - Must be available for on-call support outside regular business hours, including evenings, weekends, and holidays as needed
Calm under pressure - Demonstrates sound judgment and discretion when handling confidential or sensitive information

Qualifications & Requirements

Experience in project administration, procurement, or construction-related roles
Working knowledge of purchasing processes, including vendor management, material requests, and PO systems
Understanding of budgeting principles and financial reconciliation
Familiarity with compliance and recordkeeping standards for project-related purchases
Certificate or diploma in Business Administration, Procurement, Project Management, or a related field (or equivalent experience)
Additional training in procurement systems, supply chain, or contract management is an asset
Experience with travel booking
Must be able to pass a pre-employment drug and alcohol test

Job Duties:

Check and respond to project-related emails in a timely manner
Record meeting notes and distribute action items
Review and process purchase requisitions
Issue purchase orders and confirm orders, pricing, and delivery status with vendors
Track material deliveries and follow up on delays or missing items
Create work orders and set up various project profiles
Prepare and submit daily LEMs (Labour, Equipment, and Materials)
Coordinate flight, hotel, and camp bookings as required
Complete daily time entries and weekly time matching for payroll submission
Submit and manage site access requests and reactivations
Comply with all Alcor Facilities Management and client policies and procedures
Perform other administrative duties as assigned

Job Types: Full-time, Permanent

Benefits:
Dental care
Employee assistance program
Extended health care
Life insurance
Vision care

Application question(s):
Are you currently living in Fort McMurray?

Experience:
Project Administration: 3 years (preferred)

Licence/Certification:
Class 5 Drivers Licence (preferred)

Work Location: In person

This position is no longer available.

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