ABOUT THE OPPORTUNITY

Our clients are seeking a dynamic individual organize and manage our conference and events. Our annual events attendees include industry leaders from coast to coast, government officials, top speakers, and more. Our typical annual calendar of events includes Home Building Week (national committee and council meetings and conference - held in locations across Canada with approximately 500 attendees), fall meetings (Ottawa), Day on the Hill (Ottawa), the International Builders' Show (IBS) CHBA Reception (Las Vegas) and the Executive Officer's Council Professional Development Forum (locations across Canada). We also have a variety of other smaller events. Come join our dynamic team in this exciting position to support our industry in serving our members and being an integral part of addressing housing affordability across Canada.

ABOUT THE JOB

Reporting to the Senior Director, Operations, the Manager, Conference and Events is responsible for carrying out our annual schedule of conference and events, ensuring overall excellence and members' satisfaction.

Key Responsibilities

• Determine locations, negotiate contracts with site venues, suppliers and speakers
• Scouts and recommends venues for Ottawa-based events (fall meetings, Day on the Hill)
• Scouts and recommends locations and venues for out of Ottawa events (Home Building Week, Executive Officers' Council Professional Development Forum)
• Organizes venue and logistics for IBS Canada Reception
• Negotiates all conference and events contracts, including venues, hotels, catering, AV companies, off-site events and other third parties
• Oversees negotiating and contracting with all associated vendors and suppliers for all events
• Liaises with guest speakers, provides supports to other speakers as needed

Plans and implements conference and events logistics and schedules

• Manages the roll out of events annually, from registration launch to post-event surveys, updating timelines and authority documents as needed
• Monitors timelines, activities and responsibilities for conference and events
• Works with CEO, alongside the conference and events team to design the theme(s) for Home Building Week
• Works with Manager, Stakeholder relations and operations staff to identify sponsorship opportunities, and ensure sponsorship success at conference and events
• Works with operations and finance staff to develop, track and reconcile budgets
• Works with events team and IT on registration systems and other IT needs

Provides on-site logistical support at conference and events

• Acts as overall lead on-site for conference and events, liaising and trouble shooting with colleagues, members and venue staff as needed
• Works in concert with conference and events team on site to ensure all aspects of event success
• Liaise with CEO, staff leads and other colleagues to ensure orderly day-to-day flow

ABOUT YOU, THE CANDIDATE

CHBA National is looking for a dynamic self-started and team player with the following skills and attributes:

Experience

• 5 years experience or more in events planning, implementation and coordination
• Preferred: Association/not-for-profit experience

Education

• Events planner or management certification, with related postsecondary education
• Equivalent combinations of education and experience may be considered

Knowledge

• Knowledge of the opportunities and challenge with in-person members' events in the post-Covid era
• Knowledge of trends and innovations in the pan-Canadian events planning industry

Skills and Abilities

• Ability to develop strong working relationships that encourage cooperation
• Ability to multi-task, advancing multiple projects and activities simultaneously and under pressure
• Strong negotiation skills
• Project management and organizational skills
• Ability to remain calm under pressure
• Developing, tracking and reconciling budgets, approves invoices, ensures timely payments to third parties

Team fit

• Detail-oriented with excellent organizational and time management skills, and the ability to prioritize and handle multiple tasks and competing deadlines
• Self-starter who thrives in an environment where he/she can be equally successful working independently as well as collaboratively in a team environment
• Outstanding interpersonal and listening skills with a demonstrated ability to develop strong working relationships that encourage cooperation
• Passionate about finding creative solutions to enhance in person events to serve CHBA members
• Friendly and helpful with a positive client-service outlook
• Enthusiastic desire to contribute to the overall success of the CHBA and its members

Hours of work

The hours of work are from 9:00 am to 5:00 pm, Monday to Friday, though some flexibility is available.

• CHBA National is a hybrid work environment. There will be requirements to travel within Canada to attend events and meetings. The incumbent may be asked to work overtime as required.