We are urgently hiring a Proposal Administrator for a client in SE Calgary. You will help the client format and put the final polish on our proposals for submission. This is a 3-month contract with a hybrid work schedule.

As a valued member of our Proposal and Production team you will have the following key responsibilities:

• Formatting and production of both proposals and technical reports, ensuring documents are ready for delivery according to client specifications.
• Prepare physical and digital proposals, coordinating with production staff for on-time delivery.
• Formatting current proposals
• Collaborate with proposal coordinators, technical writers for the purpose of building out the proposal inputs
• Populate established proposal templates
• Regularly updating standardized components and inputs for our proposals so that available versions are all up to date (e.g. CVs, project sheets, etc.)

Qualifications:

• Utilize MS Office (Word, Excel), and Bluebeam to create, refine, and assemble proposal documents.
• Strong experience and familiarity with word templates
• Experience using Adobe is an asset
• Nimble and quick approach to deliver on coordinating inputs for final reports, proposals to meet deadlines
• Well organized with keen attention to detail
• Ability to multitask and pull inputs from multiple sources to synthesize and consolidate information
• Resourceful and enjoys works independently as well as part of a team
• Initiative and anticipatory who is a systems thinker. Can see all parts and how they fit to meet deadlines

We thank all candidates for their interest, however, only shortlisted candidates will be contacted for interviews.