Intermediate Project Administrator

Port Moody, BC (hybrid)

65-75K

About Atwell Talent

Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.

Our mission is simple: to make hiring feel less like a chore and more like a game-changer. With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive. Whether you're an employer looking to grow your dream team or a candidate ready for the next chapter, we're here to make it happen.

About our client

Our client is a boutique environmental consulting firm based in Port Moody, British Columbia. They are a group of multi-disciplinary applied scientists that bridge the realms of regulatory and academic applied scientists, with a strong focus on the marine environment. Spatially, they primarily work in British Columbia and Nunavut, with a strong interest for expansion to territories and provinces with a coastline.

They are a dynamic organization with multiple business portfolios, and work in a fast-paced environment. They encourage a healthy attitude toward collaboration and communication within their organization, with clients and external partners.

Position Summary

You are a proactive, solutions focused project administrator with a vast knowledge and experience in similar project administrative roles. The successful candidate will have the ability to work well within a team environment and be able to function independently. You possess excellent communication skills, written and verbal, and have a keen eye for detail and accuracy. You have advanced skills in document administration using Microsoft Office Suite and SharePoint, to support the delivery of documents to our clients, and supporting the technical team with the establishment of Styles in MS Word. You will be able to adapt to a fast-paced environment, with the ability to multi-task in your day-to-day functions. In this position you will collaborate with the internal professional teams and will ensure that the key deliverables are met in an accurate and timely manner.

Must be eligible to work in Canada.

• Support client service staff to produce high quality documents for our clients, including letters, reports, regulatory documents, and minutes of meetings.
• Support the development of proposal documents, including formatting large MS Word documents, and quality review prior to submission.
• Assist in the ongoing development and improvement of the style guide for letters, reports and presentations.
• Data management using the MS SharePoint system to monitor, support and maintain the internal data management platforms for accurate and up-to-date information.
• Advanced knowledge in MS Word styles and creation of templates.
• Coordinate travel for business meetings and field programs for all team members.
• Manage and coordinate team calendars.
• Work collaboratively with the team.
• Creative thinker with an ability to support in improvements to our administrative and business planning.

Qualifications

• Post-secondary education in a related field.
• Minimum of five years in an administrative assistant/project administrator position, in a similar service-based industry considered an asset.
• MUST BE Technically savvy with an ability to stay up to date with changes in technologies (e.g. Advanced MS Word and SharePoint).
• Exceptional level of proficiency with the Microsoft Office Suite and working knowledge of Adobe Acrobat Professional.
• Strong organizational, communication, and time management skills, with the ability to multi- task in a fast-paced environment.
• Problem-solving skills with the ability to work independently.
• Excellent attention to detail.
• Solutions driven, forward thinking and able to troubleshoot strategically.
• Must be versatile and able to be adaptable in your role and day-to-day responsibilities.