Our Federal Government client is seeking a skilled and motivated Bilingual Executive Administrative Assistant to join their HR Workplace Effectiveness team. This is a pivotal role supporting the Director of Workplace Effectiveness, responsible for a broad spectrum of administrative and coordination duties that keep our HR operations and leadership engagements running smoothly.

Contract- one (1) year, full-time

Location- on-site downtown Ottawa, ON

Language- Bilingual

Clearance- Reliability level of security clearance

Key Responsibilities

• Manage and coordinate the Director's calendar and email communications.
• Identify and flag urgent matters requiring immediate attention.
• Track correspondence, remits, and action items to ensure timely follow-up.
• Provide logistics and administrative support for management meetings, including minute-taking and follow-ups.
• Organize meetings with internal and external stakeholders, including senior leadership.
• Draft professional emails and internal communications on behalf of the Director.
• Provide project management support to Workplace Effectiveness team initiatives.
• Coordinate logistics and planning for all-staff meetings.
• Maintain tracking systems for team workforce and workplace data.
• Support various ongoing initiatives within the Workplace Effectiveness function.

Mandatory Qualifications

• College or CEGEP diploma/certificate or High school diploma
• At least 5 years of experience previously supporting a Director, Assistant Director General, Assistant Deputy Minister, CEO, or President in an Executive Administrative capacity
• Previous Human Resources experience is required
• Must be Bilingual
• Must hold a VALID Reliability level of security clearance