Job Title: Administrative Assistant

Location: Cornwall, Ontario

Work Environment: Hybrid

The Administrative Assistant, under the direction of the immediate Supervisor, provides

administrative support as required, coordinates internal and external communication and completes other office duties as directed

DUTIES & RESPONSIBILITIES:

The responsibilities of this role include, but are not limited to:

• Assist Client Service Coordination team with data collection and entry.
• Maintain confidential human resource files; complete Letters of Offer and other human resources correspondence as requested.
• Arrange appointments and meetings.
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• Assist with the writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in the development of materials for presentations to current and potential clients.
• Handle, screen and redirect incoming phone calls.
• Develop and maintain mailing lists and databases.

EXPERIENCE:

• Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
• A minimum of two years previous experience as an Administrative Assistant.
• Hands-on experience with Microsoft Office applications, including TEAMS, word, excel, PowerPoint, Outlook

CANDIDATE REQUIREMENTS:

• This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests.
• Strong time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Exceptional customer relations and teamwork skills
• Proficiency in Windows applications, database management, e-mail and the internet;
• Administrative or executive level writing skills;
• Fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients

Only candidates selected to be moved forward in the recruitment process will be contacted by Bayshore's Recruitment Team to schedule a conversation.