Legal Administrative Assistant - Litigation and Corporate (Hybrid - 3 Days Onsite)

Location: Downtown Toronto Type: Full-time, Permanent

We are seeking a detail-oriented and proactive Legal Administrative Assistant to support our client's busy legal team, with a preference for candidates experienced in residential and commercial real estate transactions. This role supports both legal professionals and administrative functions, including light accounting and client communications.

Key Responsibilities:

• Assist with client intake, engagement letters, and document preparation
• Support real estate closings: prepare and organize closing documents, draft reporting letters, manage escrow documentation, and handle post-closing organization
• Draft and format legal correspondence and documents, including Wills and Powers of Attorney
• Maintain and organize files using LEAP; manage calendars, emails, and scheduling in Outlook
• Act as a liaison between clients and lawyers, ensuring timely follow-up and clear communication
• Assist with trust deposits, invoicing, audit responses, and reconciliation tasks using Teraview and QuickBooks
• Prepare court documents and liaise with courts or tribunals as needed

What We're Looking For:

• Strong administrative experience in a law firm, ideally with real estate law exposure
• Proficiency with Microsoft Office, LEAP, QuickBooks, and document management tools like OneDrive or Dropbox
• Excellent communication, organizational, and multitasking skills
• Ability to work independently, take initiative, and manage shifting priorities

Work Environment & Benefits:

• Hybrid model: 3 days per week in-office (downtown Toronto), 2 days remote
• Competitive salary
• Full benefits after probationary period

If you're ready to advance your career in insurance litigation, submit your confidential CV today to .

Contact:

Ben Higham, JD, LL.M.

Managing Partner - Cartel Inc.

First Canadian Place, Suite 2550