Who is design for? At hcma, we create buildings, brands and shared experiences that connect people - all driven by a genuine spirit of curiosity and care.

We are interdisciplinary by intention. Designers, architects, researchers, strategists and others, all working together to create the lasting change we want to see in our communities.

And that's where (we hope!) you come in.

We are looking for a Proposal Assistant who will play a critical role in supporting the firm's business development efforts by assisting Proposal Coordinators and Specialists with the preparation, coordination, and submission of proposals. This position requires an organized and proactive doer, with excellent communication skills, both written and verbal.

(Note: this is a Vancouver based position)

What you will do:

• Assist Proposal Coordinator/Specialists with the administration, content, layout, production and timely delivery of proposal submissions
• Compile initial layout of proposal submission using InDesign template
• Coordinate the collection of necessary materials from internal subject matter experts
• Attend key proposal meetings and reviews with firm leadership, as relevant
• Proofread proposal content for grammar and consistency
• Undertake searches of bid sites for relevant opportunities, before summarizing and circulating as part of Go-No-Go process
• Consistently organize, maintain, and write boilerplate content, resumes, project and staff databases, and detailed project information to ensure accuracy for proposals and marketing materials
• Track and archive proposal submissions, outcomes, and debrief information to inform future efforts
• Work in a highly collaborative environment with a team looking to streamline processes while increasing impact

What you will bring:

• Diploma or degree in marketing, business, communications, design, publishing, journalism, humanities, or similar
• Minimum 1-3 years in a related role with transferrable skills
• Strong organizational, planning and time management skills, demonstrating meticulous attention to detail, precision and the ability to multitask effectively under tight deadlines
• Strong listening and communication skills, both written and verbal
• Excellent writing, editing, and proofreading skills
• Team player and highly adaptable, demonstrates initiative and positive attitude, ability to thrive in a team environment
• Aptitude for the administrative: scheduling and calendar management; email correspondence; filing, data entry and information management; clear, concise, organized documentation
• Responsive, assertive, and resourceful
• Experienced user of Microsoft Office Suite; Adobe InDesign (broader Adobe Creative Suite is considered an asset)
• Some experience or knowledge of design, architecture, engineering, or construction industries is an asset.
• Strong design eye: experience with digital arts or graphic design is considered an asset.

Salary range: $50,000 - $55,000.

If this opportunity excites you and you would like to learn more, please reach out to . We'd love to see your resume, and more importantly, know more about you - what are you passionate about and why hcma might be right for you.

We are committed to fostering an inclusive and accessible recruitment process. If you require accommodations or support to submit your application, please reach out to us at or call . We're happy to help.