We're hiring an Executive Coordinator to be the heartbeat and personal flow manager for the CEO of SimplySmart Child Care & Montessori and OsteoStrong Toronto & Oakville. This role is equal parts scheduler, organizer, communicator, and integrator across business, wellness, and life domains.

You'll be the CEO's go-to person-streamlining calendars, coordinating across departments, managing personal and work appointments, organizing events, and even stepping into meetings on her behalf when needed. If you're the kind of person who sees three steps ahead, finds calm in chaos, and thrives in a role that's never the same two days in a row-this one's for you.

Key Responsibilities

• Manage a multi-layered calendar across work, family, and wellness priorities
• Organize and schedule internal meetings, external calls, and personal appointments
• Represent the CEO in team meetings or calls when she's unavailable
• Support scheduling for the Director of Finance as well
• Prepare materials and structure for team presentations, franchise calls, and marketing updates
• Plan and coordinate logistics for events, team outings, and workshops
• Communicate seamlessly across multiple departments and businesses
• Coordinate with vendors, contractors, and service providers as needed
• Handle urgent requests and last-minute changes with grace and composure
• Manage the Head office space and supplies & cleanliness etc.

Who You Are

• A proactive, intuitive organizer who thrives on keeping things and people aligned
• Flexible with both your schedule and personality, you adjust easily to shifting priorities and different working styles
• Naturally detail-oriented, but not stuck in the weeds
• Calm under pressure, solution-oriented, and deeply trustworthy
• Professional, personable, and emotionally intelligent
• Comfortable working across diverse environments (child care centers, wellness clinics, remote work)
• Confident behind the wheel (valid driver's license and access to a vehicle required)

Preferred Experience

• 3+ years in executive support, operations, or strategic coordination
• Strong organizational and communication skills
• Familiarity with Google Workspace, project management tools, and virtual meeting platforms
• Experience handling both personal and professional scheduling and communications
• Event planning or presentation support experience is a plus

To Apply:

Send your resume and a short note on why you're excited about this role to .

Subject Line: Executive Coordinator - Application