We are seeking a highly skilled and dynamic Administrative Assistant to join the team of our exclusive client, a prestigious boutique real estate brokerage situated in Ottawa's desirable Central East End.

The ideal candidate will be a highly adaptable, professional, and confident individual with excellent communication skills. They will be comfortable with a varied workload, including travel to property listings, client deliveries, and office work, and be a team player who can handle diverse tasks and support colleagues in a small office setting, adapting to needs as they arise. The successful candidate will be proactive, detail-oriented, and able to manage multiple responsibilities, prioritizing tasks and maintaining strong client relationships.

Required skills and qualifications:

• 1-2 years' administrative experience within a fast-paced environment
• Post-secondary diploma or degree required
• Must be comfortable working 1 Sunday per month
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Canva, Adobe Photoshop and Illustrator
• Meticulous attention to detail and high level of accuracy
• Strong organizational and time management skills
• Adaptable and flexible with a willingness to perform various tasks, including administrative work, property prep, and errands
• Ability to work independently and take initiative, with a sense of accountability and ownership for tasks and projects
• Demonstrate a high degree of professionalism and discretion; maintain confidentiality, be respectful and diplomatic
• Mature and punctual with a high level of professionalism
• Strong analytical thinking, judgment, and problem-solving skills
• Ability to work in a fast-paced environment with a sense of urgency and energy
• Reliable vehicle for work-related tasks (Mileage paid)

Duties may include but are limited to:

• Visit property listings to secure and place lockboxes, prepare homes for showings, and lock up afterwards
• Install sandwich boards for open houses on a monthly basis (typically Sundays)
• Deliver items to clients, maintain and update client relationships, and provide weekly reporting with statistics and market updates
• Design and send promotional materials, organize direct mail drops, ensure timely advertisement placement, and perform general office support functions
• Compile and analyze sales charts and statistics for a small market
• Run errands, including pickups and deliveries, and collaborate as a team member to support the team's success
• Perform general office support functions as required

Benefits and Perks:

• Join one of the top real estate brokerages in Ottawa, with a reputation for excellence and a commitment to delivering exceptional results
• Benefit from yearly bonuses tied to profitability, recognizing and rewarding your contributions to the company's success
• Learn from seasoned experts and stay at the forefront of industry developments
• Enjoy a centrally located workspace with on-site parking, making your commute easy and convenient

Monday to Friday - 9:00am to 5:30pm - May be required to work outside of regular hours at times - Must be comfortable working 1 Sunday per month

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an equal opportunity employer.