Please send your resume at if you are interested in this 6 weeks contract role. Please feel free to forward if you are not interested. This is with Govt of Alberta

Administrative Assistant - Intermediate (GOAPRDJP) - 2 Resources

• Work Status: On-Site
• Location: ELVEDEN CENTRE, GUINNESS HOUSE - 727 7th Ave SW Calgary
• Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time
• Hours per Week: 36.25

Mandatory:

Education

• High School Diploma/GED.

Work Experience

• 2 years Demonstrated experience with MS office suite (Excel, Word, PowerPoint, Outlook)
• 2 years Experience in an Information Management environment working with records/documents
• 1 year Experience with interpretation and application of records retention and disposition schedules.
• 2 years Experience with public sector retention and archiving of records.
• 2 Years Experience with Records Management/Document Management using Sharepoint
• 2 Years Knowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions

Nice to Have:

Education

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)

Description:

Reporting to the Manager, Program Services, the position of Records Management Administrator is responsible for records management support and office administration support for the Complaint Resolution and Special Investigations & Inspections Unit.

The key responsibility of this position is to archive files/boxes and identify the records contained in the boxes and determine their disposition. This position also provides administrative support to Employment Standards Director, Senior Office Administrator, Executive Director's Office, and Employment Standards Counsellors. These responsibilities fall within the framework of the Government of Alberta Records and Information Management Legislation and Employment Standards Policy and Procedures. In addition to the file management requirements, this position is also responsible for reception duties, including answering telephones, greeting visitors and stakeholders to the office, as well as mail/courier tasks.

The secondary responsibility of this position is to support Employment Standards Counsellors, including screening, triaging, and registering complaints.

RESPONSIBILITIES AND ACTIVITIES:

File/Records management

• Assess the contents of files and paperwork within archiving boxes.
• Prepare the files, electronic inventory sheets and courier archive boxes.
• Determine disposition of those files and paperwork.
• Follow established policies and procedures regarding records management.
• Locate, retrieve, or make copies of files as requested.
• Using the Government Records Retention Schedule, prepare, list electronically and box appropriate files to be sent for archiving.

General Office Support

• Filing and internal records management (in addition to archiving).
• Respond to telephone or electronic inquiries and forward to the appropriate
• person/area.
• Process incoming and outgoing mail.

SUBMISSION MUST INCLUDE:

• RESUME

• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.

• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

• THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.