Proposal Coordinator

Location: Vaughan, Ontario

Compensation: $70,000 - $75,000 + benefits + RRSP program

Type: Full-Time, Permanent

About the Opportunity

Our client, a reputable and forward-thinking construction firm based in Vaughan, Ontario, is seeking a talented Proposal Coordinator to join their dynamic team. This is an exciting opportunity to work with a well-established company that values collaboration, attention to detail, and quality in every project. The ideal candidate will play a key role in supporting business development and pre-construction efforts through the creation of high-impact proposals and submissions.

What's In It For You

• Competitive salary of $70,000-$75,000
• Comprehensive health and dental benefits
• Employer-matched RRSP program
• Hybrid work environment
• Supportive leadership and a collaborative team culture

Key Responsibilities

• Coordinate and produce customized, high-quality proposals, RFPs, RFQs, and presentations from concept to delivery
• Work cross-functionally with business development, marketing, and operations teams to gather content and data
• Maintain and update proposal templates, resumes, project sheets, and company qualifications
• Ensure proposals are visually engaging, brand-aligned, and meet submission requirements
• Manage proposal timelines and submission schedules to ensure deadlines are met
• Assist in content writing and proofreading for marketing collateral when required
• Track and report on proposal outcomes and feedback to support continuous improvement

Qualifications

• 2+ years of experience in a proposal coordination or marketing support role within the construction, engineering, or architecture industries
• Strong writing, editing, and formatting skills with a keen eye for detail
• Proficiency in MS Office Suite and Adobe Creative Suite (InDesign is a must)
• Ability to manage multiple projects and work under pressure with tight deadlines
• Excellent interpersonal and communication skills
• Highly organized with a proactive and adaptable approach

Join a Team That Builds with Purpose

This role is perfect for someone who thrives in a fast-paced, deadline-driven environment and takes pride in presenting polished and persuasive proposals. You'll be joining a team that values innovation, teamwork, and professional development.