Location: 24 Colonnade Road, Ottawa ON

Schedule: Daytime, Monday to Friday

Starting Salary: $76,144/year

We are currently recruiting for a Business Development Proposal Coordinator to work in person at our headquarters in Ottawa, ON.

What you will be doing

Commissionaires Ottawa is looking for a highly organized and collaborative Business Development Proposal Coordinator to support the development of high quality, persuasive proposals that drive new business opportunities across the public and private sectors.

In this key role, you will lead the coordination, writing, and production of competitive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client solicitations. Working closely with internal stakeholders-including Business Development, Finance, Operations, Contracts, Marketing, and Subject Matter Experts-you will manage timelines, gather content, ensure compliance, and maintain a consistent standard of excellence in all submissions.

You will also support the management of a centralized content library, track proposal outcomes, and contribute to opportunity tracking through our Customer Relationship Management (CRM) system. This is a high-impact role ideal for a detail-oriented communicator who thrives in deadline-driven environments and enjoys contributing to the growth and success of an organization through compelling written work.

Some of your responsibilities include

• Lead and coordinate proposal development from kickoff through final submission, ensuring compliance with client instructions and internal quality standards
• Analyze solicitation documents to identify deliverables, timelines, evaluation criteria, and compliance requirements
• Collaborate with internal contributors to gather technical, operational, and financial inputs for proposals
• Write and edit proposal content to ensure clarity, consistency, and alignment with the organization's tone, branding, and strategic positioning
• Conduct final reviews to verify formatting, completeness, and compliance prior to submission
• Maintain and continuously improve a central repository of proposal templates, past responses, and boilerplate content
• Track opportunities and proposal outcomes using the organization's Customer Relationship Management (CRM) platform, ensuring data is current and complete
• Prepare client-facing materials such as capability statements, presentations, and supporting documents for business development initiatives
• Analyze bid results and integrate feedback to improve future submissions and processes

What's in it for you?

• Work for a reputable and nationally known company
• Work in a challenging and rewarding work environment
• Employer paid professional development
• A comprehensive benefits package
• Generous paid time off, holidays and sick days
• Retirement plans with company matching of employee contributions
• Employee discount programs, social outings and holiday gatherings

You're a good fit if

• You have excellent writing and editing skills and take pride in producing polished, professional, and persuasive documents
• You're highly organized and can juggle multiple proposal timelines, contributors, and deliverables without missing a beat
• You're comfortable interpreting complex Requests for Proposals (RFPs) and turning client requirements into clear, structured, and compelling submissions
• You enjoy collaborating across teams-whether it's Finance, Operations, or subject matter experts-and know how to gather input effectively
• You have strong attention to detail and consistently deliver high-quality work, even under tight deadlines
• You're comfortable working in Microsoft Word, Excel, and PowerPoint, and you know how to make documents not just accurate-but visually clean and well formatted
• You have a proactive mindset and are always thinking ahead to improve processes, content libraries, and win strategies
• You thrive in a fast-paced environment where proposal work can shift from calm to crunch time quickly, and you stay composed throughout

Your must-haves:

• A diploma or degree in Business Administration, Communications, English, Professional Writing, or a related field
• Proven experience developing, coordinating, or contributing to formal proposals for public or private sector clients
• Exceptional English writing and editing skills with the ability to tailor content to align with tone, branding, and strategy. French is considered an asset
• Strong time management and organizational skills, with the ability to manage multiple simultaneous projects
• Proficiency in Microsoft Office-especially Word (for formatting and layout), Excel (for costing and tracking), and PowerPoint (for presentation support)
• Ability to work independently while also collaborating effectively with diverse internal teams and contributors
• High attention to detail and accuracy in writing, formatting, and interpreting client requirements
• Working knowledge of procurement and proposal development practices in Canada's public or private sector
• Proficiency in both official languages (English and French) is preferred

Application Process

If we are the right fit for you, we want to hear from you! Send us your resume and cover letter today!

NOTE: Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.

Commissionaires' values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires' Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires' hiring process.

Commissionaires-Ottawa does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We appreciate all who apply, however we will only be contacting candidates of interest.