PLEASE READ:

This is a 1 month contract with potential for extension.

The successful candidate MUST have experience using either Yardi, JDE or MRI

The successful candidate MUST have prior experience in a property administration background preferably in commercial or retail real estate

This position is located Vaughan full time in office

The successful candidate MUST be available to start ASAP

Your new company:

Hays Specialist Recruitment has partnered with a property management company located in Vaughan, ON. We are looking to hire a Property Administrator to join their team on a contract basis of 1 months, which has the possibility of extension/ permanent. This candidate will be working from their Vaughan Office on a full time basis.

Your New Role

• Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears;
• Process monthly re-occurring billing;
• Code, process, and enter incoming invoices via accounting software (Nexus);
• Assist with preparation of Property Budgets;
• Assist with distribution of annual budget reconciliation and RANs, manual invoices;
• Prepare statements of account as needed;
• Maintain an up-to-date tenant contact list for all properties;
• Maintain an up-to-date Contractor List for all properties and set up new vendors and ensure compliance standards are met;
• Maintain Utility Registers and assist Property Manager with tracking utility payments;
• Prepare monthly accruals;
• Provide assistance on special projects, including preparation of various consolidated reports;
• Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence;
• Review tenant and head lease abstracts and ensure accuracy of rent rolls to include the simulation and review of monthly rent roll to assist Property Manager;
• Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required;
• Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, scheduling appointments, etc.
• Additional related duties may be assigned as required.

Requirements:

• Previous Property Administration or related office experience;
• Accounts Payable and Accounts Receivable experience is an asset;
• Strong computer skills, specifically with Excel, and a keen attention to detail;
• Excellent written and verbal communication skills, combined with an approachable manner;
• A self-starter with the ability to work independently;
• Positive attitude.
• Skilled using JDE or Yardi or MRI