Administrative Assistant

About Us:

Eupraxia is a clinical-stage biotechnology company focused on developing locally delivered, extended-release products that have the potential to address therapeutic areas with high unmet medical need. DiffuSphere , a proprietary, polymer-based micro-sphere technology, is designed to facilitate targeted drug delivery of both existing and novel drugs. The technology is designed to support an extended duration of effect and delivery of drugs in a hyper-localized fashion, targeting only the tissues that physicians want to treat. We believe the potential for fewer adverse events may be achieved through the precision targeting and the stable and flat delivery of the active ingredient when using the DiffuSphere technology, versus the peaks and troughs seen with more traditional drug delivery methods. The precision of Eupraxia's DiffuSphere technology platform has the potential to augment and transform existing FDA-approved drugs to improve their safety, tolerability, efficacy and duration of effect. The potential uses in therapeutic areas may go beyond pain and inflammatory gastrointestinal disease, where Eupraxia currently is developing advanced treatments, also to be applicable in oncology, infectious disease and other critical disease areas.

Eupraxia's EP-104GI is currently in a Phase 1b/2a trial, the RESOLVE trial, for the treatment of EoE. EP-104GI is administered as an injection into the esophageal wall, providing local delivery of drug. This is a unique treatment approach for EoE. Eupraxia also recently completed a Phase 2b clinical trial (SPRINGBOARD) of EP-104IAR for the treatment of pain due to knee osteoarthritis. The trial met its primary endpoint and three of the four secondary endpoints. In addition, Eupraxia is developing a pipeline of later and earlier-stage long-acting formulations. Potential pipeline indications include candidates for other inflammatory joint indications and oncology, each designed to improve on the activity and tolerability of currently approved drugs. For further details about Eupraxia, please visit the Company's website at: .

We are looking for someone who would like to work for a fast-paced, growing company that fosters a creative spirit and integrated teamwork and who is eligible to work in Canada, on location in Vancouver, BC.

Job Description:

This role is a diffuse role, operating in a busy and evolving environment. It is responsible for overseeing the Vancouver laboratory's daily administrative operations, plus a range of corporate administrative tasks for and HR related tasks related to talent acquisition. This role will require careful balancing of priorities, and it is important that these tasks are completed efficiently and effectively. You will work closely with the Laboratory staff, coordinating with various HQ departments, and maintaining office systems to support the organization's goals.

Reports to: Associate Director, Pharmaceutical Development

Key Responsibilities:

1. Lab and Office Operations Management

Ensure smooth day-to-day functioning of both lab (non-technical) and office spaces.

Develop, implement, and refine operational systems, procedures, and workflows.

Manage procurement and inventory of lab supplies and office materials.

Maintain records for lab safety training and ensure compliance with company and regulatory standards.

Coordinate relationships with scientific vendors, service providers, and building management.

Oversee lab shipping and receiving processes:

o FedEx logistics, waybills, and documentation for all departments

o Manage archived scientific sample inventory and shipping compliance

Act as the primary point of contact for internal IT troubleshooting and lab-related tech issues.

Serve as first point of contact for travel logistics and coordination across the team.

Maintain a safe and organized workspace for both lab and office teams:

o Coordinate building inspections (fire, HVAC)

o Ensure First Aid readiness and compliance

o Lead office/lab layout changes and renovations

2. Facilitates, Logistics and Administrative Support

Greet and direct visitors, manage incoming calls, emails, and general inquiries.

Maintain and monitor security systems (access codes, keys, alarms).

Oversee kitchen cleanliness, stockroom organization, and facilities upkeep:

o Coordinate handyman tasks (e.g., lighting, plumbing, appliances)

o Manage restocking of office and kitchen supplies

o Coordinate regular cleaning and maintenance services

Track and manage company asset inventory including lab and office equipment.

Maintain the company-wide inbox and respond to general inquiries.

Ensure the business license is renewed annually and displayed appropriately.

Draft and manage annual timesheets for team-wide use.

Order employee business cards and manage printing needs.

3. HR & Recruitment Support

Support the core hiring processes for all Eupraxia roles:

o Post job ads, screen applications, forward to hiring managers and schedule interviews as required

o Serve as the liaison for candidates and internal teams throughout the hiring process

Manage the inbox and candidate communications.

Coordinate co-op and internship programs:

Assist with executing onboarding/offboarding processes for the Vancouver site and ensure university reporting is completed with input from the Science team for all Coop positions.

Qualifications:

Bachelor's degree in Business Administration, HR, Life Sciences, or a related field.

2-4 years of experience in office or lab operations management.

Familiarity with lab safety, scientific inventory systems, and vendor coordination.

Strong working knowledge of Microsoft Office, Google Workspace, and basic office/lab technologies.

Previous experience in supporting budgets, facilities, or events is an asset.

Certification in office/lab administration, occupational safety, or related fields is a plus.

Additional attributes:

Proven ability to manage complex, multi-functional environments.

Strong organizational and time management skills.

High attention to detail and accuracy in documentation and record-keeping.

Clear, professional communication (written and verbal).

Ability to work collaboratively with scientific and administrative teams.

Confident in solving problems and addressing unexpected issues.

Demonstrated initiative and ability to adapt in a fast-paced setting.

Budget-conscious and efficient with resources.

Commitment to creating a safe, clean, and welcoming workspace for all staff.

Salary Range: CAD$ 55,000 - 70,000 annually

Within the posted range, individual pay is determined by job-related skills, relevant experience, education and/or training. Please note that the range details above reflect the base pay only. A bonus will be available based upon performance and remaining in post for the agreed contract duration. We also have a competitive benefits package on offer.

This is an opportunity to work in a small, entrepreneurial, and highly motivating environment, with a strong emphasis on work/life balance and a supportive company culture.

How to Apply:

Please send your CV and cover letter to

While only short-listed candidates will be notified, we thank each applicant for their submission.